Scope
Reference
ID508
Description
Since 2000 Aspire has had a range of leasing options with a variety of providers and now has a mixed fleet of c160 vehicles. Aspire is aiming to appoint one supplier who can provide a full leasing , maintenance and logistics service for vehicles both leased and owned by Aspire. The aim over the 5 year period is to migrate all vehicles to the leased arrangement. Aspire is also seeking to work with a supplier who can support our aims to reduce emissions and cost with a variety of approaches including downsizing vehicles and a move to EVs where reasonably practicable
Contract 1. ID508 Fleet
Supplier
Contract value
- £6,400,000 excluding VAT
- £8,000,000 including VAT
Above the relevant threshold
Date signed
27 November 2025
Contract dates
- 28 November 2025 to 30 September 2030
- Possible extension to 30 September 2035
- 9 years, 10 months, 3 days
Description of possible extension:
1x 5 year extension
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Extra vehicles if required if over and above those stated in tenders, Vehicle tracking software could be added
CPV classifications
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| KPI 1 Downtime prevention | To monitor vehicle out of service time for MOT/Services |
1 months |
| KPI 2 MOT Compliance | To determine the percentage of vehicles compliant with legal MOT dates to ensure we are always compliant. |
1 months |
| KPI 3 Compliance Inspections | To determine the percentage of vehicles compliant with operator license inspections (PMI) which includes vehicle and trailer brake testing. |
1 months |
| KPI 4 Correspondence | Respond to all Enquiries and requests within 24 hours. |
1 months |
| KPI 5 Sustainability | To ensure sustainability emission information/data has been provided to Aspire within the 30day timeframe. Example of this is at Appendix C - Supply chain environmental Survey |
12 months |
Signed contract documents
AVM and Aspire contract v 4 Final REDACTED MP.pdf
Contract document between Aspire and AVM
Adept Master Agreement FINAL REDACTED (1).pdf
Master Hire Agreement Aspire and AVM
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
Adept Vehicle Solutions Ltd
- Companies House: 04571612
Chesterton
Newcastle-under-Lyme
ST56BH
United Kingdom
Telephone: 01782562246
Email: mark.pedley@adeptvehicle.com
Region: UKG24 - Staffordshire CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. ID508 Fleet
Contracting authority
Aspire Housing
- Public Procurement Organisation Number: PTCP-1774-DYCR
Kingsley, The Brampton
Newcastle Under Lyme
ST5 0QW
United Kingdom
Email: contracts@aspirehousing.co.uk
Website: http://www.aspirehousing.co.uk
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government