Scope
Reference
DS506-25
Description
Devon and Somerset Fire and Rescue Authority is seeking to award one contract for the supply of welfare trailers and toilet units, or two separate contracts - Lot 1 Welfare Trailers and Lot 2 - Toilet units, to support operational staff during emergency incidents.
The welfare support units will be used to provide effective welfare facilities in accordance with the National Fire Chiefs Council (NFCC) guidance on firefighter safety, health and wellbeing. This procurement supports DSFRS's commitment to firefighter safety, health, and wellbeing, and ensures compliance with relevant statutory obligations.
Total value (estimated)
- £135,000 excluding VAT
- £162,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 26 January 2026 to 27 January 2030
- Possible extension to 27 January 2032
- 6 years, 2 days
Description of possible extension:
2 x optional 12 month extensions
Options
The right to additional purchases while the contract is valid.
The option will be included to procure more welfare trailers and/or toilets and any maintenance including parts.
Main procurement category
Goods
CPV classifications
- 34114300 - Welfare vehicles
Lot 1. Welfare Trailer Units
Description
This lot is for three welfare trailer units.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Welfare Toilet Units
Description
This lot is for four welfare toilet units.
Lot value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Welfare Trailer Units
Lot 2. Welfare Toilet Units
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 December 2025, 12:00pm
Tender submission deadline
6 January 2026, 12:00pm
Submission address and any special instructions
Suppliers who may be interested in this opportunity can prepare by registering on our e-tendering portal where this opportunity is likely to be tendered in due course. The e-tendering portal is located at:
https://sell2.in-tend.co.uk/blpd/home
The e-tendering portal is free to use. Suppliers can find guidance on using the e-tendering portal via: https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | Pass / Fail |
Quality |
| Technical | Pass / Fail |
Quality |
| Quality | 55% |
Quality |
| Price | 45% |
Price |
Weighting description
Quality 55%
Price 45%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Devon & Somerset Fire & Rescue Authority
- Public Procurement Organisation Number: PNLD-1131-HTWN
Service Headquarters
Exeter
EX3 0NW
United Kingdom
Email: procurement@dsfire.gov.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government