Scope
Description
The City of London Corporation (the City) invites Tenders for the provision of the supply of soft drinks, spirits, wines, beers and ciders, for sale at the Barbican Centre.
We aspire to develop the Barbican bars to reflect the iconic nature of the Barbican Centre, and also to reflect the organisation's credentials as a centre for bold and creative ideas. Our drinks should represent good value for money at sensible price points.
The competition will be separated into three different requirements:
• Lot 1 - Supply of pre-packaged drinks including spirits, soft drinks, beers and ciders (excluding wines)
• Lot 2 - Supply of Wines
• Lot 3 - Supply of Draught Beer
The duration of the contract for Lot 1 & 2 is 2 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 4 years.
The duration of the contract for Lot 3 is 4 years and no extensions available. The maximum length of the contract is 4 years.
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions.
The estimated annual contract value for Lot 1 is therefore £125,000
The estimated annual contract value for Lot 2 is therefore £100,000
The estimated annual contract value flor Lot 3 is therefore £120,000
Total value (estimated)
- £1,380,000 excluding VAT
- £1,656,000 including VAT
Above the relevant threshold
Main procurement category
Goods
CPV classifications
- 15900000 - Beverages, tobacco and related products
Contract locations
- UKI31 - Camden and City of London
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Supply of pre-packaged drinks
Description
The supply of soft drinks ,including spirits, soft drinks, beers and ciders (excluding wines) to the Barbican Centre in London.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 30 March 2028
- Possible extension to 30 March 2030
- 3 years, 11 months, 30 days
Description of possible extension:
The duration of the contract is 2 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 4 years.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Supply of Wines
Description
The supply of wines to the Barbican Centre in London.
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 30 March 2028
- Possible extension to 30 March 2030
- 3 years, 11 months, 30 days
Description of possible extension:
The duration of the contract is 2 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 4 years.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Draught Beers
Description
The supply of Draught Beers to the Barbican Centre in Londom
Lot value (estimated)
- £480,000 excluding VAT
- £576,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 30 March 2030
- 3 years, 11 months, 30 days
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Supply of pre-packaged drinks
Lot 2. Supply of Wines
Lot 3. Draught Beers
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 January 2026, 12:00pm
Tender submission deadline
30 January 2026, 12:00pm
Submission address and any special instructions
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 3 December 2029
Award criteria
Lot 1. Supply of pre-packaged drinks
| Name | Type | Weighting |
|---|---|---|
| Commercial Response | Price | 65% |
| Technical Questions | Quality | 20% |
| Responsible Procurement Questions | Quality | 15% |
Lot 2. Supply of Wines
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Questions | Technical Questions - 30% Waste Tastings - 15% |
Quality | 45% |
| Commercial Response | Price | 40% | |
| Responsible Procurement Questions | Quality | 15% |
Lot 3. Draught Beers
| Name | Type | Weighting |
|---|---|---|
| Technical Questions | Quality | 45% |
| Commercial Response | Price | 40% |
| Responsible Procurement Questions | Quality | 15% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The City has not conducted any Preliminary Market Engagement prior to the issuing of the Tender Notice, due to the Barbican Centre knowing the beer, wines and spirits market, which is well-established, with clearly defined standards and competitive offerings. There is no indication of significant disruption, emerging markets or supply change changes that would necessitate further exploration.
Contracting authority
The Mayor and Commonalty and Citizens of the City of London
- Public Procurement Organisation Number: PYQD-1693-MYXR
PO Box 270
City of London
EC2P 2EJ
United Kingdom
Contact name: Robert Pine
Email: Robert.pine@cityoflondon.gov.uk
Website: https://www.cityoflondon.gov.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government