Scope
Reference
SOL30037
Description
To provide an extensive, hosted music and multimedia solution for funeral services, allowing families to select and customise music and visual tributes through funeral directors, supported by suitable equipment, streaming with accessibility features, and seamless connectivity.
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Up to 24 months, no later than 31/03/2031.
Options
The right to additional purchases while the contract is valid.
Length of extensions dependent on performance and requirements.
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 32320000 - Television and audio-visual equipment
- 72000000 - IT services: consulting, software development, Internet and support
- 98370000 - Funeral and related services
Contract locations
- UKG32 - Solihull
Participation
Conditions of participation
As this procurement is following an Open Tender procedure there is no separate conditions of participation selection stage, so all interested suppliers may submit a tender without restriction. However, there are minimum Pass/Fail criteria clearly stated in the tender documents.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 January 2026, 12:00pm
Tender submission deadline
14 January 2026, 12:00pm
Submission address and any special instructions
Please register on Atamis, our procurement platform, to access this upcoming opportunities: https://solihull.my.site.com/s/
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Return | Quality | 50.00% |
| Financial Return | Price | 40.00% |
| Social Value | Quality | 10.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Solihull Metropolitan Borough Council
- Public Procurement Organisation Number: PGWC-7578-LYDG
The Council House, Manor Square
Solihull
B91 3QB
United Kingdom
Email: procteam@solihull.gov.uk
Website: https://solihull.my.site.com/s/
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government