Scope
Reference
RFS24-061
Description
Wakefield Council operate 2 Crematoria, at Wakefield and Pontefract, and run and maintain 19 Cemeteries across the district. The Council's Bereavement Services currently undertake around 3500 cremations and 850 burials (both full burials and cremated remains interments) per annum. As part of this role the Council operates an electronic system for the booking of cremations and burials, including an online booking system for Funeral Directors, and has a legal obligation to maintain electronic burial and cremation Registers. Memorials sales are also undertaken, and Bereavement Services is also responsible for the inspection, testing and recording of all memorials contained within their cemeteries and ensuring that they are all maintained in a safe condition. The contract will be awarded for an initial period of 5 years from the agreed go-live date (with a preceding implementation period being specified in the contract). After the initial period, the contract could continue for up to a maximum of 5 further years. This will be for a 2-year optional extension period, followed by a further 2-year optional extension and a final one-year extension (5+2+2+1).
Total value (estimated)
- £341,500 excluding VAT
- £398,700 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- Possible extension to 31 March 2035
- 9 years
Description of possible extension:
The contract will be awarded for an initial period of 5 years from the agreed go-live date (with a preceding implementation period being specified in the contract). After the initial period, the contract could continue for up to a maximum of 5 further years. This will be for a 2-year optional extension period, followed by a further 2-year optional extension and a final one-year extension (5+2+2+1).
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKE - Yorkshire and the Humber
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 January 2026, 12:00pm
Tender submission deadline
16 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | The quality of the bid will be assessed against the specification included in the tender pack using the the questions and scoring methodlogy outlined in ITT part one. Social value is included in the... |
Quality | 80% |
| Cost | Cost | 20% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement was carried out in June 2024 under the PCRs 2015.
Ref: 2024/S 000-017915
Documents
Associated tender documents
https://yortender.eu-supply.com/ctm/supplier/publictenders?B=UK
Technical specifications to be met
https://yortender.eu-supply.com/ctm/supplier/publictenders?B=UK
Contracting authority
The Council of the City of Wakefield
- Public Procurement Organisation Number: PDZN-8179-PJQV
Wood Street
Wakefield
WF1 2HQ
United Kingdom
Email: procurement@wakefield.gov.uk
Website: https://www.wakefield.gov.uk/
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government