Scope
Reference
PROC.02.0150
Description
The BSOL Procurement Collaborative, hosted by University Hospitals Birmingham NHS Foundation Trust is seeking to award a contract under the 'Competitive Flexible Procedure' for the Supply of Infusion Devices & Associated Consumables on behalf of Birmingham Women's and Children's NHS Foundation Trust
whose principle address is located at
Steelhouse Lane
Birmingham
West Midlands
B4 6NH
This Procurement shall be awarded for a 5 Year Period with an option to extend for a further 2 x 12 month periods.
The Tender shall be awarded as two lots as follows:
Lot 1 : Supply of Syringe Drivers & Associated Consumables
Lot 2: Supply of Volumetric Pumps & Associated Consumables
Both Lots shall include the requirement for:
Initial & Ongoing Clinical Training for approx 1,700 Nurses
Technical Training for Medical Engineering Staff (Approx 8 - 10)
Warranty Cover
Availability of Spare Parts
Provision of Clinical and Technical Support for the duration of the contract.
This Procurement shall included a phased replacement programme as follows in addition to any additional minor purchases for Ward / Departmental expansion:
Phase 1 - To be Delivered and Invoiced by 31st March 2026
Qty x 483 Syringe Drivers
Qty x 64 Docking Stations
Phase 2 - To be Delivered and Invoiced* by 31st March 2027
Qty x 100 Volumetric Pumps
Qty x 214 Syringe Drivers
Qty x 100 Docking Stations
Phase 3 - To be Delivered and Invoiced* by 31st March 2028
Qty x 376 Volumetric Pumps
The Authority shall consider all Finance Options where suitable and where applicable including Outright Purchase, Lease and/or Purchase Set Plan. * If an option is selected for a phase other than outright purchase, then invoicing shall not be completed until the end of the contract and any extension period (Please refer to the ITT Docs for further information regarding the different Finance Options.)
The Authority reserves the right to select any of the above Finance options subject to affordability and value for money.
The Procurement shall be conducted in three stages. None of the following stages (below) shall involve further negotiation above and beyond the requirements of competitive tendering as described in the Invitation To Tender (ITT) Documents.
Stage One: Essential Assessment
Bidders are required to respond to the questions that form part of the Procurement Specific Questionnaire (PSQ) built into ATAMIS (Online).
Bidders are required to confirm that they can meet the 'Essential elements' of the Specification within Questionnaire 1: Technical
Bidders who PASS the PSQ Questions and comply with the 'Essential elements' of the Specification shall proceed to Stage Two.
Stage Two: Technical/ Quality Assessment
This stage shall comprise of an assessment of the desirable elements of the Specification and responses to a series of questions that form part of the Technical / Quality evaluation of the Tender(s).
Only the 'Top Three' Scoring Bidders for each lot, for those questions /requirements within this stage shall be short-listed to Stage Three. Where a Bidder places fourth in either lot, if their score is within 3% of the next highest score, the Authority shall include them in the short-list and therefore, four suppliers may short-listed in either/or both lots.
Stage Three: Final Stage
This final stage shall comprise of 'Show & Tell' product type demonstrations and Presentations in person by the Top 3 Scoring Bidders in each lot. (or Top 4 if within a close margin as described above).
This stage also includes an assessment of a minimum of two Reference Sites per Lot to ascertain feedback from existing customers about the quality, reliability and level of service in relation to supply of these devices and associated consumables.
Stage Three shall also include a financial assessment of 'Price' (Whole life costs over the duration of the contract per Lot).
Tender submissions will then be reviewed using a £ per assessment benefit method as described in the ITT Documents.
The Authority may then award a contract to the Bidder who in its sole opinion Tenders the most economically advantageous bid (the lowest £ per assessed benefit) following the completion of the evaluation process.
Total value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 26 February 2026 to 25 February 2031
- Possible extension to 25 February 2034
- 8 years
Description of possible extension:
The Contract shall have an option to extend for a further 2 x 12 Month Periods
Options
The right to additional purchases while the contract is valid.
The Authority reserves the right to select the most appropriate Finance Option for each Phase of the Procurement subject to affordability and value for money.
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 33194110 - Infusion pumps
- 33100000 - Medical equipments
Lot constraints
Maximum number of lots a supplier can bid for: 2
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
Lot 1: Syringe Drivers & Associated Consumables
Lot 2 :Volumetric Pumps & Associated Consumables
Lot 1. Lot 1: Syringe Drivers & Associated Consumables
Description
Please download and submit your Technical/ Quality Response
(NB, We have included Social Value as part of the Tender Response Template)
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2: Volumetric Pumps & Associated Consumables
Description
Lot 2 - Please download and submit your Technical/ Quality Response
(NB, We have included Social Value as part of the Tender Response Template)
Lot value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot All Lots. 1. Procurement Specific Questionnaire (PSQ)
Description
The BSOL Procurement Collaborative, hosted by University Hospitals Birmingham NHS Foundation Trust is seeking to award a contract under the 'Competitive Flexible Procedure' for the Supply of Infusion Devices & Associated Consumables on behalf of Birmingham Women's and Children's NHS Foundation Trust
whose principle address is located at
Steelhouse Lane
Birmingham
West Midlands
B4 6NH
This Procurement shall be awarded for a 5 Year Period with an option to extend for a further 2 x 12 month periods.
The Tender shall be awarded as two lots as follows:
Lot 1 : Supply of Syringe Drivers & Associated Consumables
Lot 2: Supply of Volumetric Pumps & Associated Consumables
Both Lots shall include the requirement for:
Initial & Ongoing Clinical Training for approx 1,700 Nurses
Technical Training for Medical Engineering Staff (Approx 8 - 10)
Warranty Cover
Availability of Spare Parts
Provision of Clinical and Technical Support for the duration of the contract.
This Procurement shall included a phased replacement programme as follows in addition to any additional minor purchases for Ward / Departmental expansion:
Phase 1 - To be Delivered and Invoiced by 31st March 2026
Qty x 483 Syringe Drivers
Qty x 64 Docking Stations
Phase 2 - To be Delivered and Invoiced* by 31st March 2027
Qty x 100 Volumetric Pumps
Qty x 214 Syringe Drivers
Qty x 100 Docking Stations
Phase 3 - To be Delivered and Invoiced* by 31st March 2028
Qty x 376 Volumetric Pumps
The Authority shall consider all Finance Options where suitable and where applicable including Outright Purchase, Lease and/or Purchase Set Plan. * If an option is selected for a phase other than outright purchase, then invoicing shall not be completed until the end of the contract and any extension period (Please refer to the ITT Docs for further information regarding the different Finance Options.)
The Authority reserves the right to select any of the above Finance options subject to affordability and value for money.
The Procurement shall be conducted in three stages. None of the following stages (below) shall involve further negotiation above and beyond the requirements of competitive tendering as described in the Invitation To Tender (ITT) Documents.
Stage One: Essential Assessment
Bidders are required to respond to the questions that form part of the Procurement Specific Questionnaire (PSQ) built into ATAMIS (Online).
Bidders are required to confirm that they can meet the 'Essential elements' of the Specification within Questionnaire 1: Technical
Bidders who PASS the PSQ Questions and comply with the 'Essential elements' of the Specification shall proceed to Stage Two.
Lot value (estimated)
- £0 excluding VAT
- £0 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1: Syringe Drivers & Associated Consumables
Lot 2. Lot 2: Volumetric Pumps & Associated Consumables
Lot All Lots. 1. Procurement Specific Questionnaire (PSQ)
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 December 2025, 12:00pm
Tender submission deadline
5 January 2026, 12:00pm
Submission address and any special instructions
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Search for ITT Ref: C402848 Infusion Devices & Associated Consumables.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Please see Document 1 - ITT CFP Instructions & Guidance | Please see Document 1 - ITT CFP Instructions & Guidance |
Quality |
Weighting description
Product Demonstrations: 30.00%
References: 20.00%
After-Sales Service: 20.00%
Technical Specification (Value Added): 10.00%
Delivery: 10.00%
Social Value: 10.00%
Total Non Financial: 100.00%
Overall (inc Cost): Lowest Cost (£) per assessed benefit.
Other information
Payment terms
Payment Terms as per Tender Documents
Description of risks to contract performance
As per Tender Documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Placed under PCR 2015 - 2024/S 000-019220
Contracting authority
Birmingham Women's and Children's NHS Foundation Trust
- Public Procurement Organisation Number: PNXM-2771-CPCW
Steelhouse Lane
Birmingham
B4 6NH
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - central government