Scope
Reference
PROC0284
Description
Following the merge of Pobl Group and Linc Cymru, soon to be Codi in early 2026, the Group wishes to purchase and implement a new Finance System to be implemented with full functionality by February 2027
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 13 March 2026 to 13 April 2031
- Possible extension to 13 April 2033
- 7 years, 1 month, 1 day
Description of possible extension:
2 x 12 month option extensions available after the initial 5 year contract
Main procurement category
Services
CPV classifications
- 48700000 - Software package utilities
- 48600000 - Database and operating software package
- 48400000 - Business transaction and personal business software package
- 72200000 - Software programming and consultancy services
- 72500000 - Computer-related services
Contract locations
- UKL18 - Swansea
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
Participation
Legal and financial capacity conditions of participation
Included in ITT
Technical ability conditions of participation
Included in ITT
Submission
Enquiry deadline
14 January 2026, 4:00pm
Tender submission deadline
21 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Schedule 1 - Requirements 27.50% Schedule 2 - Quality 37.50% Presentaion / Demo 5% |
Quality | 70.00% |
| Cost | Cost | 30.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Pobl Group Ltd
- Public Procurement Organisation Number: PTMT-3489-PNZZ
Pobl House
Swansea
SA7 9EQ
United Kingdom
Contact name: Mr Thomas Cadwallader
Email: thomas.cadwallader@poblgroup.co.uk
Website: http://poblgroup.co.uk
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales