Scope
Description
The school is looking for a Contract Caterer specialising in state schools to provide healthy nutritional meals to the school and it students.
Total value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
two x twelve month extension subject to mutual agreement in writing
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
20 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Minimum 4 suppliers
Award decision date (estimated)
1 June 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | The Quality Scores will be based on the written submission received. The School will moderate the quality scores throughout the process including after the presentation and collection of references |
Quality | 70% |
| Price | The Price will be measured on the suppliers financial return |
Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers.
Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
• Selection Stage and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references.
Documents
Associated tender documents
https://bidiful-teamportal.app/p/aceadvice
The Tender Management is being undertaken by Dave Croshaw.
Dave.croshaw@ace-advice.co.uk 07765 062169
Contracting authority
Weobley High School
- UK Register of Learning Providers (UKPRN number): 10015805
- Public Procurement Organisation Number: PHRD-4743-QYYZ
Weobley High School, Burton Wood, Weobley
Hereford
HR4 8ST
United Kingdom
Region: UKG11 - Herefordshire, County of
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
ACE Advice
Summary of their role in this procurement: Catering Consultancy
- Companies House: 12873828
- Public Procurement Organisation Number: PBBX-5711-VBGM
20 Wenlock Road
London
N1 7GU
United Kingdom
Contact name: Dave Croshaw
Telephone: 07765 062169
Email: Dave.croshaw@ace-advice.co.uk
Website: https://www.ace-advice.co.uk/
Region: UKI41 - Hackney and Newham