- Lot 1. Lot 1 Fire Alarm Systems
- Lot 2. Lot 2 Smoke Vents
- Lot 3. Lot 3 Fire Detection & Life Safety
- Lot 4. Lot 4 Access Control & Intercom
- Lot 5. Lot 5 CCTV Systems
- Lot 6. Lot 6 Intruder & Panic Alarms
- Lot 7. Lot 7 Fire Extinguishers
- Lot 8. Lot 8 Dry Risers
- Lot 9. Lot 9 Fire Risk Assessmnets
- Lot 10. Lot 10 Roller Shutters & Auto Doors
- Lot 11. Lot 11 Car Park Barriers
- Lot 12. Lot 12 Lighting Protection
- Lot 13. Lot 13 Security Turnstyles & Barriers
- Lot 14. Lot 14 Physical Security Guards
- Lot 15. Lot 15 Visitor Management System
Scope
Reference
CA16816
Description
New College Swindon is seeking the provision of Fire & Security Services. The contract will commence on 1st May 2026 for a period of 3 years, with the option to extend by 1 + 1 years. Estimate contract value 1.4 million
Total value (estimated)
- £1,174,463 excluding VAT
- £1,409,355.60 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2031
- 5 years
Description of possible extension:
Maximum 2 extensions of 12 months per extension.
Main procurement category
Services
Contract locations
- UK - United Kingdom
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 Fire Alarm Systems
Description
Inspection, testing, and maintenance of fire alarm systems across both campuses. SN2 1DY and SN3 1AH
Lot value (estimated)
- £302,688 excluding VAT
- £363,225.60 including VAT
CPV classifications
- 31625100 - Fire-detection systems
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 Smoke Vents
Description
Biannual testing and certification of smoke ventilation systems
Lot value (estimated)
- £12,000 excluding VAT
- £14,400 including VAT
CPV classifications
- 71315410 - Inspection of ventilation system
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 Fire Detection & Life Safety
Description
Maintenance of fire detection, disabled refuge, and life safety systems
Lot value (estimated)
- £45,000 excluding VAT
- £54,000 including VAT
CPV classifications
- 31625100 - Fire-detection systems
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4 Access Control & Intercom
Description
Maintenance and programming of Paxton/Salto systems and intercoms
Lot value (estimated)
- £12,500 excluding VAT
- £15,000 including VAT
CPV classifications
- 50324100 - System maintenance services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Lot 5 CCTV Systems
Description
Service, cleaning, and monitoring of 233 cameras across both campuses
Lot value (estimated)
- £443,884 excluding VAT
- £532,660.80 including VAT
CPV classifications
- 50610000 - Repair and maintenance services of security equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Lot 6 Intruder & Panic Alarms
Description
Maintenance and emergency response for intruder and panic alarms
Lot value (estimated)
- £71,871 excluding VAT
- £86,245.20 including VAT
CPV classifications
- 50610000 - Repair and maintenance services of security equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Lot 7 Fire Extinguishers
Description
Annual inspection, testing, and replacement of condemned units
Lot value (estimated)
- £25,000 excluding VAT
- £30,000 including VAT
CPV classifications
- 35111300 - Fire extinguishers
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. Lot 8 Dry Risers
Description
Annual pressure testing and 6-month visual inspections
Lot value (estimated)
- £35,386 excluding VAT
- £42,463.20 including VAT
CPV classifications
- 50413200 - Repair and maintenance services of firefighting equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. Lot 9 Fire Risk Assessmnets
Description
Annual fire risk assessments with digital reporting and task tracking
Lot value (estimated)
- £31,750 excluding VAT
- £38,100 including VAT
CPV classifications
- 71313410 - Risk or hazard assessment for construction
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10. Lot 10 Roller Shutters & Auto Doors
Description
Biannual inspection and maintenance of internal/external shutters and doors
Lot value (estimated)
- £48,579 excluding VAT
- £58,294.80 including VAT
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 11. Lot 11 Car Park Barriers
Description
Maintenance of manual and automated barriers
Lot value (estimated)
- £2,250 excluding VAT
- £2,700 including VAT
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 12. Lot 12 Lighting Protection
Description
Annual testing and certification to BS EN 62305
Lot value (estimated)
- £45,773 excluding VAT
- £54,927.60 including VAT
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 13. Lot 13 Security Turnstyles & Barriers
Description
Maintenance and emergency response for turnstiles and barriers
Lot value (estimated)
- £9,950 excluding VAT
- £11,940 including VAT
CPV classifications
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 14. Lot 14 Physical Security Guards
Description
Provision of trained guards for out-of-hours monitoring and emergency call-outs
Lot value (estimated)
- £77,832 excluding VAT
- £93,398.40 including VAT
CPV classifications
- 79710000 - Security services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 15. Lot 15 Visitor Management System
Description
Maintenance and support of digital visitor check-in systems
Lot value (estimated)
- £10,000 excluding VAT
- £12,000 including VAT
CPV classifications
- 50610000 - Repair and maintenance services of security equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 Fire Alarm Systems
Lot 2. Lot 2 Smoke Vents
Lot 3. Lot 3 Fire Detection & Life Safety
Lot 4. Lot 4 Access Control & Intercom
Lot 5. Lot 5 CCTV Systems
Lot 6. Lot 6 Intruder & Panic Alarms
Lot 7. Lot 7 Fire Extinguishers
Lot 8. Lot 8 Dry Risers
Lot 9. Lot 9 Fire Risk Assessmnets
Lot 10. Lot 10 Roller Shutters & Auto Doors
Lot 11. Lot 11 Car Park Barriers
Lot 12. Lot 12 Lighting Protection
Lot 13. Lot 13 Security Turnstyles & Barriers
Lot 14. Lot 14 Physical Security Guards
Lot 15. Lot 15 Visitor Management System
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 January 2026, 10:00am
Submission type
Tenders
Tender submission deadline
22 January 2026, 10:00am
Submission address and any special instructions
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Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 May 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Pricing | Pricing |
Price | 50.0% |
| Quality (Customer requirements) | Quality (Customer requirements) |
Quality | 40.0% |
| Quality (Social Value) | Quality (Social Value) |
Quality | 10.0% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1: SQ No separate SQ - all compliance questions included in ITT"
Stage 2: Advertisement Provision of Fire & Security Services - Competitive Flexible Procedure
Stage 3: Dialogue
Stage 4: ITT
Stage 5: Standstill
Stage 6: Award
Documents
Associated tender documents
Appendix 7 Asset List Fire Alarm Intruder Alarm Access Systems D Refuge.xlsx
Appendix 7 Asset List Fire Alarm Intruder Alarm Access Systems D Refuge.xlsx
Contracting authority
New College Swindon
- Public Procurement Organisation Number: PLQC-2725-XCGX
New College Drive, Queens Drive Campus
Swindon
SN3 1AH
United Kingdom
Region: UKK14 - Swindon
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)