Scope
Reference
CAV-DIR (25-26) 162
Description
Cardiff and Vale University Health board intends to award a contract for the supply of Electronic Test Requesting Bags and Labels to the support the GP Test Requesting and Results Reporting Service, which is integrated with TrakCare LIMS. These products are essential for pathology specimen handling and continuity of service across the Health Board. The award will be made to Jones& Brooks Limited as a direct award under the procurement Act 2023 due to the supplier's unique ability to meet the Health's Board technical and operational requirements without disruption to patient care.
Contract 1. Electronic Test Requesting Bags and Labels
Supplier
Contract value
- £162,367.41 excluding VAT
- £194,840.89 including VAT
Above the relevant threshold
Earliest date the contract will be signed
17 December 2025
Contract dates (estimated)
- 18 December 2025 to 17 December 2028
- 3 years
Main procurement category
Goods
CPV classifications
- 33141610 - Collection bag
Contract locations
- UKL1 - West Wales and the Valleys
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
The Health Board requires continuity of supply for Electronic Test Requesting Bags and Labels, which are critical to the GP service integrated with TrakCare LIMS. These products are essential for safe and efficient specimen handling across multiple clinical areas.
Jones & Brookes Limited is the incumbent supplier whose products have been fully evaluated and approved for compliance with Health Board standards. No alternative supplier can meet the technical specifications, integration requirements, and operational standards without significant risk to patient care and service continuity.
Changing supplier would require revalidation of products, system integration checks, and clinical sign-off, which would introduce delays and operational risk. Therefore, a direct award under the Procurement Act 2023 is justified to maintain service continuity and patient safety.
Supplier
Jones & Brooks, Limited
- Public Procurement Organisation Number: PHQJ-8923-BNJD
UNIT 13 Riverside Drive
Lancashire
OL16 2SH
United Kingdom
Email: enquiries@jones-brooks.co.uk
Region: UKD37 - Greater Manchester North East
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Electronic Test Requesting Bags and Labels
Contracting authority
Cardiff and Vale University Health Board
- Public Procurement Organisation Number: PPPR-7969-BTJG
Woodland House Maes Y Coed Road
Cardiff
CF14 4HH
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Summary of their role in this procurement: The NHS Wales Shared Services Partnership (NWSSP) plays a vital role in supporting NHS Wales by delivering a wide range of professional, technical, and administrative services. It is hosted by Velindre University NHS Trust, which means Velindre provides the governance and infrastructure to support NWSSP's operations, but NWSSP itself serves all NHS organisations across Wales.
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court Heol Billingsley
Cardiff
CF15 7QZ
United Kingdom
Region: UKL15 - Central Valleys