Scope
Reference
1051ZHFIN
Description
Leicester City Council requires a new cloud-hosted Treasury Management System to replace its current platform. The system must enable the banking and income management team to record and manage all lending and borrowing contracts, calculate expected interest payments, monitor cash flow across multiple bank accounts, and flag upcoming payments or potential cash flow issues. It should support importing daily bank transactions from CSV/Excel, maintain master data for counterparties and intermediaries, store general ledger codes, and allow configuration of income and expenditure types. A comprehensive reporting suite is essential, including daily lending and borrowing summaries, cash flow reports, general ledger updates, statutory returns, and ad hoc analysis. The system must provide strong security, detailed audit logs, disaster recovery measures, and GDPR compliance. The provider will be responsible for installation, configuration, and data migration, ensuring the system is fully tested and accepted before go-live. Training must be delivered to all relevant staff, and ongoing maintenance and support will be required for a multi-year contract with extension options.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2036
- 10 years
Description of possible extension:
The total possible contract duration is (10) five years.
This consists of an initial term of (5) five years with the option to extend for up to a further (3) three + (2) two years.
Options
The right to additional purchases while the contract is valid.
The contract includes options in the form of supplementary pricing.
Tenderers are invited to provide additional or optional services beyond the Council's core requirements, including scalable licence purchases. This allows the Council to procure extra administrative licences in multiple quantities as needed during the contract term.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKF21 - Leicester
Participation
Conditions of participation
Please see Annex A within the tender documents uploaded to the portal.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 December 2025, 12:00pm
Tender submission deadline
5 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | See the Method Statement questions and Functional Supporting Evidence questions within the 'TMS - RFQ Response document ' document. |
Quality | 80.00% |
| Pricing | See 'Annex A Quotation Pricing Schedule Treasury Management System' document. |
Price | 20.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall (4th Floor)
Leicester
LE1 1FZ
United Kingdom
Contact name: Zhiaw Hama
Telephone: 01164543502
Email: zhiaw.hama@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government