Scope
Description
This five school Trust is looking for a contract caterer to provide a fixed price catering contract to the two secondary schools and three primary schools in the Trust.
Total value (estimated)
- £5,500,000 excluding VAT
- £6,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
2 x 12 month extensions will be available should both parties agree in writing
Options
The right to additional purchases while the contract is valid.
The Trust may expand over the life of this contract, and may choose to add any new schools into the agreement, subject to any pre existing contractual arrangements
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKI63 - Merton, Kingston upon Thames and Sutton
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
24 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
• Selection Stage and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
• Presentation of Proposal to the Authority
• Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
Documents
Associated tender documents
https://bidiful-teamportal.app
To apply for the tender documents, please contact:
Andrew Chapman
07935 766679
Contracting authority
COOMBE ACADEMY TRUST
- Companies House: 07905433
- Public Procurement Organisation Number: PGWN-8182-XCWR
C/O Coombe Boys School College Gardens
New Malden
KT3 6NU
United Kingdom
Email: trustenquiries@coombe.org.uk
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
ACE ADVICE LTD
Summary of their role in this procurement: Consultancy support
- Companies House: 12873828
- Public Procurement Organisation Number: PBBX-5711-VBGM
20 Wenlock Road
London
N1 7GU
United Kingdom
Contact name: Andrew Chapman
Telephone: 07935 766679
Email: andrew.chapman@iscc.co.uk
Website: https://www.ace-advice.co.uk/
Region: UKI41 - Hackney and Newham