Scope
Reference
CPG-12148-2025
Description
The objective of this tender is to empanel competent supplier(s) and have Framework agreements for providing Car Hire Services to FCDO and 1HMG partners in India. Staff members of British High Commission, British Deputy High Commissions, visiting officials from the UK and Staff will be the potential service recipients of these Framework Agreements.
The contractors are expected to provide 24x7 support and should have the capacity to meet additional requirements (on request, as detailed in the SOSR) throughout the contract performance period. The Framework Agreements will be with multiple suppliers without having the need of run individual RFQs. The contract shall be valid initially for a period of 2 years starting from 1 December 2025, with a provision for an extension of 2 more years, subject to satisfactory performance by selected supplier(s) and continued business requirement at FCDO.
Commercial tool
Establishes a framework
Framework
Maximum percentage fee charged to suppliers
0%
Framework operation description
Successful service provider will work within a Framework Agreement. As and when a downstream work is required, a detailed Terms of Reference for that specific assignment will be sent to all Contractors/suppliers listed in the framework. Selection of a supplier will be based on mini competition among framework suppliers. Also, any travel cost within £3K will be direct award with suitable framework supplier and any travel above £3K will be award basis on mini competition within contracted suppliers. The Framework will also allow for Direct Award based on urgency or other defined needs based on rates provided in the Schedule of Prices agreed with the supplier in the framework agreement.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Contract 1. Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India
Suppliers (4)
- AUTORIDERS INTERNATIONAL LIMITED
- AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED
- FAB CARS PRIVATE LIMITED
- K.T.C. (INDIA) LIMITED
Contract value
- £350,000 excluding VAT
- £350,000 including VAT
Above the relevant threshold
Date signed
28 November 2025
Contract dates
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2029
- 4 years
Description of possible extension:
The contract will come effective from 01st December 2025 and will be valid for 2 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected suppliers and continued business requirement at the British High Commission in New Delhi and Deputy British High Commissions in India.
Main procurement category
Services
CPV classifications
- 60170000 - Hire of passenger transport vehicles with driver
Contract locations
- IN - India
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Compliance | Submission of accurate and detailed quarterly invoices within 10 days of the following month. Compliance to FCDO's Health and Safety policy |
1 months |
| Cost | New (unspecified) services is competitively priced and agreed with FCDO |
1 months |
| Quality | No instances of failure to Provide vehicles clean and litter-free |
1 months |
| Service Response Times | Time taken to complete the particular Request Direct access to service provider senior contact in event of issue escalation; meets on a regular basis (no less than once a quarter) Response to a call out... |
1 months |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Suppliers
AUTORIDERS INTERNATIONAL LIMITED
- Public Procurement Organisation Number: PXLX-8844-ZBCV
4A Vikas Center, S.V. Road, Santacruz West, Mumbai, Maharashtra
Mumbai
400054
India
Email: kumar@autoriders.in
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India
AVIS INDIA MOBILITY SOLUTIONS PRIVATE LIMITED
- Public Procurement Organisation Number: PWXM-8694-XRDT
AVIS House, 92, Sector - 44, Gurugram, Haryana 122002
Gurugram
122002
India
Email: ashasaini@avis.co.in
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India
FAB CARS PRIVATE LIMITED
- Public Procurement Organisation Number: PZZL-6389-YJBX
305, Akash Darshan CHS, CST Road, Kalina, Santacruz East, Mumbai
Mumbai
400098
India
Email: avdut@fabcars.in
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India
K.T.C. (INDIA) LIMITED
- Public Procurement Organisation Number: PMXM-1368-LQZW
RZ-A/96, Road No. 6, Street No. 9, New Delhi - 110037
New Delhi
110037
India
Email: rishi@ktcindia.com
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Framework Agreement for Car Hire Services for the Foreign, Commonwealth and Development Office in India
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Email: sachin.khedekar@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government