Scope
Description
QEGSMAT is standards driven; it aims to provide world-class education and care that allows every young person to reach their potential; it recognises the importance of teaching and learning. It operates a robust School improvement system, with the ultimate aim of doing something exceptional for young people in the local area. All young people will be safe and all will be supported, whatever their needs.
QEGSMAT are seeking Cleaning services providers to Tender for the provision of a full daily Cleaning service within a number of their Schools, during term time, and periodic Cleaning services outside of term time.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2026.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of existing Cleaning Staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-Derbyshire:-School-cleaning-services./968459K8KF
To respond to this opportunity, please click here:
Total value (estimated)
- £821,400 excluding VAT
- £821,400 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
In agreement with the client an option to extend for a further one period of up to two years.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 February 2026, 12:00pm
Submission type
Tenders
Deadline for requests to participate
6 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 June 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Operational Response | Quality | 85% |
| Financial Response | Price | 15% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
Contracting authority
QEGSMAT
- Public Procurement Organisation Number: PQWT-7575-GWZY
The Green Road, Ashbourne
Derbyshire
DE6 1EP
United Kingdom
Telephone: +442081332224
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Invictus Partnership Limited
Summary of their role in this procurement: Procurement Consultancy
- Public Procurement Organisation Number: PGGP-8622-HHRX
71-75 Shelton Street, Covent Garden
London
WC2H 9JQ
United Kingdom
Telephone: +442081332224
Region: UKI31 - Camden and City of London