Scope
Reference
CS26904A
Description
Hampshire County Council wishes to establish a single supplier Framework for the Supply of An Online Catalogue for Early Years Toys, Curriculum and Special Needs Products.
This Framework Agreement covers the supply of the Goods to customers of Hampshire County Council (County Supplies), and other members of the Central Buying Consortium. For more details regarding members, please refer to Paragraph 2.5 in the Invitation to Tender.
After award of the Framework Agreement, the Contractors will be required to liaise directly with the Contracting Authority regarding any specific requirements.
Commercial tool
Establishes a framework
Total value (estimated)
- £2,400,000 excluding VAT
- £2,880,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 37520000 - Toys
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
3%
Further information about fees
The Council requires a Retrospective Rebate in the sum of 3% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period.
Framework operation description
The Contracting Authority will be allocated by the Contractor a unique access number and will place orders direct with the Contractor with delivery being affected direct to the address detailed in the Contracting Authority's order.
As detailed in Annex 5 - Invoices and Payment Procedure the Contractor will submit invoices after the Goods have been delivered and the Contracting Authority will make payment.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
The Framework Agreement will be available for use by members of the Central Buying Consortium (CBC), https://www.centralbuyingconsortium.co.uk/
The Framework is also open to educational establishments, such as but not limited to free schools and local authority-maintained schools, pre- schools, post 16 colleges, higher education institutions, independent schools (schools that are independent in their finances and governance, they are not dependent upon national or local government), children's centres and any other types of schools.
- The Framework is also open to other areas of the public sector, including Local Authorities, Police and Emergency Services, Office of the Police and Crime Commissioner for Hampshire and the Isle of Wight, NHS Bodies, Central Government Departments and their Agencies and registered charities within.
Contracting authority location restrictions
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKK - South West (England)
- UKJ - South East (England)
Submission
Enquiry deadline
6 January 2026, 11:59pm
Tender submission deadline
13 January 2026, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price criterion 1 (Lot 0) | Award Criterion 1 - Price |
Price | 100.00% |
Other information
Payment terms
Please refer to Hampshire County Council Terms and Conditions for Purchase Orders
Terms and conditions for purchase orders | Business and economy | Hampshire County Council
Description of risks to contract performance
N/A
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
County Supplies is in constant communication with the suppliers within the Market to ensure that the correct products are being supplied to its customers. Suppliers are regularly offering innovations and customer demand which is regularly monitored plays a large part in the requirements of this Framework.
Contracting authority
Hampshire County Council
- Public Procurement Organisation Number: PBHM-7586-PWLP
High St, The Castle
Winchester
SO23 8UJ
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government