Scope
Reference
0939ZHPTED
Description
The Council currently manages City Highways and Street lighting work using AppInterface, a solution made up of individual applications largely hosted on-premises, with data stored in an SQL database. The Spoils module is an exception, hosted separately as a standalone website for recording waste materials. In line with our cloud first policy, an on-premises solution is no longer acceptable. A new SaaS or cloud solution is required, which may involve adapting and migrating the current system. Meanwhile, the existing on-premises system must be maintained to remain operational and secure. Additionally, integration with the new Highways system, Alloy, via a new API will need to be configured within the AppInterface system.
Contract 1. Provision Of Maintenance And Minor Developments Of AppInterface System
Supplier
Contract value
- £118,300 excluding VAT
- £141,960 including VAT
Below the relevant threshold
Award decision date
3 December 2025
Earliest date the contract will be signed
23 December 2025
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The total possible contract duration is (5) five years, which consists of an initial term of (2) two years with the option to extend for up to a further (2) two + (1) one years.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Total contract value excluding call off options:£110,000 (excluding VAT)
Total contract value Including call off options: £132,000 (Including VAT)
The contract has call off options which the Council may call off during the contract term. This includes the following:
- API integration per module - £8,000 (excluding VAT)
- API integration per module - £9,600 (Including VAT)
Total contract value including the call off options: £118,300 (excluding VAT)
Total contract value including the call off options: £141,960 (Including VAT)
The Contract Value stated on the this Tender Notice (UK 6 Contract Award Notice) is inclusive of the call off options which may arise during the contractual term.
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKF21 - Leicester
Information about tenders
- 12 tenders received
- 12 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 11 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
Ember Technology Ltd
- Public Procurement Organisation Number: PBXV-4935-NDVV
Saltire Centre, Pentland Park, Glenrothes
Fife
KY6 2AL
United Kingdom
Email: Steven.wexelstein@ember.ltd
Region: UKM72 - Clackmannanshire and Fife
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Provision Of Maintenance And Minor Developments Of AppInterface System
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall (4th Floor)
Leicester
LE1 1FZ
United Kingdom
Contact name: Zhiaw Hama
Telephone: 01164543503
Email: zhiaw.hama@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government