Scope
Reference
715600475
Description
The No. 1 Aeronautical Information Documents Unit (No. 1 AIDU) is responsible for processing aeronautical information used in navigation, flight planning, terrain and obstacle awareness, and flight deck displays. This work is carried out using the latest quality management principles, as the information directly impacts flight safety.
Due to the nature of the data being processed, No. 1 AIDU must comply with European Directive 76B (ED-76B), in line with standards set by the European Organisation for Civil Aviation Equipment (EUROCAE). Consequently, No. 1 AIDU has identified the need to assess its processes against ED-76B to maintain annual re-accreditation over a three-year period, with an option to extend for an additional two years.
Total value (estimated)
- £223,266.66 excluding VAT
- £267,919.99 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 February 2026 to 3 February 2029
- 3 years
Options
The right to additional purchases while the contract is valid.
There is potential for the Authority to invoke the additional two-year extension option for this contract, with the second year being an unfunded option year, subject to internal approvals and governance processes.
Main procurement category
Services
CPV classifications
- 79212000 - Auditing services
Contract locations
- UK - United Kingdom
Participation
Technical ability conditions of participation
Completion of all fields in the Pre-Qualification Questionnaire (PSQ) on the Defence Sourcing Portal (DSP) is mandatory. In order for your tender to be evaluated, suppliers must answer all conditions of participation questions set out in the PSQ, including Technical Ability and Project Experience. Suppliers must achieve a 'Pass' for all pass/fail questions and upload all requested information, certifications, and evidence in response to each question.
Please note: Only suppliers who successfully pass the PSQ will progress to the Invitation to Tender (ITT) stage.
The tender evaluation will identify the Most Advantageous Tender (MAT) for the Authority, based on the criteria set out in the Invitation to Tender (ITT). Full details of the evaluation process and requirements are provided in the ITT document.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 January 2026, 3:00pm
Tender submission deadline
19 January 2026, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 February 2026
Award criteria
| Name | Type |
|---|---|
| Please refer to ITT documents (Section D of the DEFFORM 47) | Cost |
Weighting description
The tender evaluation will be conducted using the Value for Money Index (VFMI) to determine the Most Advantageous Tender (MAT). VFMI is calculated by dividing the total non-cost score, which includes both technical and social value components, by the tender cost.
The Social Value (SV) score will be weighted at 10 percent of the overall technical score. The technical score itself constitutes 90 percent of the total non-cost score."
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The contracting authority has a strong understanding of the market and potential suppliers, informed by previous similar requirements and comprehensive market research. A Preliminary Market Engagement notice was considered but deemed unlikely to add further value beyond what the tender notice could provide.
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
MOD Main Building
London
SW1A 2HB
United Kingdom
Contact name: Akofoworola Olayanju
Region: UKI32 - Westminster
Organisation type: Public authority - central government