Scope
Reference
715729502
Description
To upgrade the existing Army Service Charitable Funds accounting package (Paxton+ V7) that has been in use for 25 years, so that units can benefit from an improved product that continues to satisfy all the requirements of military charitable funds.
Contract 1. 715729502 DInfo/0296 - Replacement of the Army’s Service (Charitable) Funds Accounting System
Supplier
Contract value
- £512,308 excluding VAT
- £614,770 including VAT
Above the relevant threshold
Earliest date the contract will be signed
26 January 2026
Contract dates (estimated)
- 1 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
2 x 1 year option periods
Main procurement category
Goods
CPV classifications
- 48610000 - Database systems
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
The Commercial Team for DInfo, part of the UK Ministry of Defence, intends to award a contract to Paxton Software Limited (PAXTON) for upgrading the existing Army Service Charitable Funds accounting package (Paxton+ V7). The contract will be for a term of 2 (+1 +1) years and have an estimated value of £512,308 (exclusive of VAT).
It is considered that this contract can be awarded under Section 41 of the Procurement Act 2023 because the direct award justification specified in Paragraph 6 of Schedule 5 Procurement Act 2023 (single supplier - technical reasons) applies. This is because the existing software has been in place for 25 years and will soon become obsolete. PAXTON owns the integrated software infrastructure and is the only supplier that has the requisite technical knowledge and expertise to upgrade the software. There are no reasonable alternatives to this supplier.
Supplier
Paxton Software Ltd
- Public Procurement Organisation Number: PLZD-5121-WPZD
61a High Street South
Rushden
NN10 0RA
United Kingdom
Email: gs@paxtonsoftware.com
Region: UKF25 - North Northamptonshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. 715729502 DInfo/0296 - Replacement of the Army's Service (Charitable) Funds Accounting System
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Monxton Road
Andover
SP118HT
United Kingdom
Email: armyinfo-strat-cmrcl-0mailbox@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - central government