Scope
Reference
ID 6172573
Description
The Probation Board for Northern Ireland seeks to establish a contract for the supply and delivery of Personal Protective Equipment (PPE) and Clothing.
Total value (estimated)
- £133,333 excluding VAT
- £160,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 March 2026 to 22 March 2031
- 5 years
Options
The right to additional purchases while the contract is valid.
PBNI reserves the right to add or remove products - depending on operational needs -throughout the life of the contract. Should PBNI require items to be added to a category, the Supplier will be given a specification and asked to provide a price. PBNI will carry out due diligence to ensure value for money is achieved and reserves the right to source the items elsewhere if better value for money can be offered.
Main procurement category
Goods
CPV classifications
- 35113400 - Protective and safety clothing
- 18100000 - Occupational clothing, special workwear and accessories
- 18110000 - Occupational clothing
- 18130000 - Special workwear
- 18140000 - Workwear accessories
- 18200000 - Outerwear
- 18400000 - Special clothing and accessories
- 18800000 - Footwear
- 18830000 - Protective footwear
Contract locations
- UKN - Northern Ireland
Lot 1. Control of Substances Hazardous to Health (COSHH) & Head, Ear and Eye Protection
Description
The provision of the Control of Substances Hazardous to Health (COSHH) & Head, Ear and Eye Protection
Lot value (estimated)
- £39,826.74 excluding VAT
- £47,792.09 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Clothing, Footwear, Hats, Gloves, Catering Clothing & Miscellaneous
Description
For the provision of Clothing, Footwear, Hats, Gloves, Catering Clothing & Miscellaneous
Lot value (estimated)
- £58,874.31 excluding VAT
- £70,649.17 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Specialist Clothing (Specific to Community Service Supervisors)
Description
For the provision of Specialist Clothing (Specific to Community Service Supervisors)
Lot value (estimated)
- £34,631.95 excluding VAT
- £41,558.74 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot 1. Control of Substances Hazardous to Health (COSHH) & Head, Ear and Eye Protection
Lot 2. Clothing, Footwear, Hats, Gloves, Catering Clothing & Miscellaneous
Lot 3. Specialist Clothing (Specific to Community Service Supervisors)
Company Experience
Particular suitability
Lot 1. Control of Substances Hazardous to Health (COSHH) & Head, Ear and Eye Protection
Lot 2. Clothing, Footwear, Hats, Gloves, Catering Clothing & Miscellaneous
Lot 3. Specialist Clothing (Specific to Community Service Supervisors)
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 January 2026, 5:00pm
Tender submission deadline
23 January 2026, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| MR1 - Item Availability | Mandatory pass / fail requirement. |
Quality |
| MR2 - Lead Times | Mandatory pass / fail requirement. |
Quality |
| MR3 - Delivery Locations | Mandatory pass / fail requirement. |
Quality |
| AC1 - Quality Control | 15 marks |
Quality |
| AC2 - Service Delivery | 9 marks |
Quality |
| AC3 - Contract Management and Contingency Arrangements | 6 marks |
Quality |
| AC4 - Price | 70 marks |
Price |
Weighting description
30 percent quality 70 percent price
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Probation Board for Northern Ireland
- Public Procurement Organisation Number: PNWD-8337-RZNX
80-90 North Street
Belfast
BT1 1LD
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Service Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast