Scope
Reference
CPD4126211
Description
The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including:
Phase 1 - Preparation (pre-application window)
To open the application window for the Windrush Day Grant Scheme for at least eight weeks in length, including setting up and managing a mailbox for applicants to submit forms and make enquiries. To respond to enquiries about the grant scheme.
Phase 2 - Promotion (during application window)
To promote the scheme widely throughout England through, for example, social media channels and other relevant online platforms and newsletters. Focus on reaching areas with large populations of people from British Caribbean backgrounds, in particular.
Phase 3 - Assessment and moderation (post-application window)
The supplier is expected to undertake assessment of bids in accordance with the Government's Code of Conduct for Recipients of Government Grants.
Phase 4 - Grantee Project Support
To support delivery of individual projects funded under the Windrush Day Grant Scheme, including liaising with project leads on budgets and delivery plans. To respond to queries that the projects may have throughout the delivery period.
Phase 5 - Evaluation (post-project completion)
The evaluation seeks to monitor the activities of Windrush Day Grant Scheme funded projects. It is made up of an interim evaluation, that is expected to be completed in October, which evaluates the progress of the Windrush Day Grant Scheme, and a final evaluation, released in January, that evaluates the impact of the scheme post-project completion. The interim evaluation would draw on monthly reports and participant survey data from around 12 projects to assess progress at an interim stage. The final evaluation would draw on data from grant recipients, project participants, and qualitative data from a few projects. It also should make summary observations and recommendations to inform future implementation of the scheme.
Contract 1. Administration of the Windrush Grant Scheme
Supplier
Contract value
- £561,678.15 excluding VAT
- £674,013.78 including VAT
Above the relevant threshold
Date signed
25 November 2025
Contract dates
- 25 November 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 4 years, 9 months, 6 days
Description of possible extension:
The contract will be for an initial period of 3 years, where 1 year is
defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant
Funding Cycles (this is subject to ministerial approval,
approval from HMT and the suppliers performance in years 1, 2 and 3)
Main procurement category
Services
CPV classifications
- 75100000 - Administration services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Phase 1 & 2 | - Detailed Communications and Marketing Plan - to promote the scheme - Internal CRM system or similar set up to manage applicant information, including project records, calls, emails, letters, project... |
7 days |
| Phase 3 & 4 | - Framework for assessing all applications and deciding which applications to shortlist - to be considered later by the Grant Panel - Conduct financial due diligence on shortlisted projects, before... |
14 days |
| Phase 5 | - Collect project receipts/invoices - Collate all project assets (including photos, videos and other materials) and share with MHCLG - Produce an evaluation report, on project impact and... |
12 months |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
THE CHURCH URBAN FUND
- Companies House: 02138994
- Public Procurement Organisation Number: PDBV-6371-WGPM
The Foundry
London
SE11 5RR
United Kingdom
Email: tenders@cuf.org.uk
Website: https://www.near-neighbours.org.uk/
Region: UKI45 - Lambeth
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): Yes
Supported employment provider: No
Public service mutual: No
Contract 1. Administration of the Windrush Grant Scheme
Contracting authority
Ministry of Housing, Communities & Local Government
- Public Procurement Organisation Number: PWCX-8281-CLPR
2 Marsham Street
London United Kingdom
SW1P 4DF
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - central government