Scope
Reference
PRJ_6201
Description
The HR team within ICS Integrated Corporate Services, part of the Department for Energy Security and Net Zero is seeking to engage with the market in advance of a potential future procurement, for the provision of a digital solution to help support manage pay progression across the pay scale for approximately 4,000 staff.
This notice aims to inform suppliers of a forthcoming supplier event to be held via teams on Monday 15th December.
We invite interested parties to share details of systems that can support pay progression and streamline processes by reducing administrative tasks through digital solutions.
We are interested in solutions that offer:
• Automated pay progression functionality aligned with ICS pay structures and policies
• Integration capabilities with existing HR and payroll systems such as workday
• Compliance with relevant employment and data protection standards
• User-friendly interfaces for HR teams, managers, and staff
• Robust reporting and audit features to support governance and transparency
• Scalable architecture to accommodate future workforce changes
Total value (estimated)
- £400,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 April 2026 to 20 April 2028
- Possible extension to 20 April 2029
- 3 years, 1 day
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
12 December 2025
Engagement process description
The aim of this market engagement is to explore available digital solutions, understand technological capabilities, and inform the market of the future competition. This exercise will help support any potential future procurement approach.
If your organisation would like to attend the pre market engagement session via Teams on Monday 15th December 14:00 GMT ,
please can you confirm via email to corporateservicescommercial@ics.gov.uk with the title
"PME EVENT Pay progression tool"
if you would like to attend. Please confirm
• Name of Organisation
• Name of Attendees & positions
No later than Friday 12th December 17:00 GMT.
We loook forward to hearing from you.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
2 February 2026
Contracting authority
Department for Energy Security & Net Zero
- Public Procurement Organisation Number: PDHQ-2163-WYMH
55 Whitehall
London
SW1A 2HP
United Kingdom
Contact name: Corporate Services Commercial
Email: corporateservicescommercial@ics.gov.uk
Website: https://www.gov.uk/government/organisations/department-for-energy-security-and-net-zero
Region: UKI32 - Westminster
Organisation type: Public authority - central government