Scope
Description
Colchester City Council (the Council) wishes to commission experienced Exhibition Design consultants to be part of this upcoming iconic project and to provide exhibition design services from RIBA stage 1 equivalent to RIBA stage 6/7 equivalent and detailed design for fit-out contractors. You will work with the wider design team, including Architectural Design consultants to coordinate and support the wider redevelopment of the museum which includes the enlargement of its physical footprint. Due to the nature of the project and the museum collections the practice will need to be able to demonstrate relevant experience of exhibition design for museums and for NLHF funded projects in particular.
The commission is for full service from RIBA stage 1 to RIBA Stage 6/7 equivalents and detailed design (including detailed cost plan) but will include a break clause at RIBA Stage 3 for submission to the National Lottery Heritage Fund. Completion to detailed design will be contingent on the acquisition of round two funding.
The tentative key dates for the implementation of the project are set out in the programme here below:
•Appointment - September 2025
•RIBA Stage 2 equivalent - December 2025
•Pre-application - March 2026
•RIBA Stage 3 equivalent - April 2026
•Round 2 NLHF Application - May 2026
Break
• NLHF Round 2 Decision - September 2026
• RIBA Stages 4 - 6/7 equivalent - TBC with consultant, dependent upon successful NLHF application
Please be advised that the above schedule is indicative and shall be subject to change.
Further details of the requirements can be found in the accompanying documents.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=995650865
Contract 1
Supplier
Contract value
- £166,000 excluding VAT
- £198,000 including VAT
Above the relevant threshold
Award decision date
1 December 2025
Date assessment summaries were sent to tenderers
1 December 2025
Standstill period
- End: 12 December 2025
- 8 working days
Earliest date the contract will be signed
16 December 2025
Contract dates (estimated)
- 17 December 2025 to 30 April 2026
- Possible extension to 31 March 2027
- 1 year, 3 months, 15 days
Description of possible extension:
The initial requirements of RIBA 1-3 should be submitted by April 2026. If round 2 is approved, this will be confirmed with the successful supplier and an indicative time period will be September 2026 to March 2027, but this will be subject to change and any revised dates will be agreed with the successful supplier.
Main procurement category
Services
CPV classifications
- 73220000 - Development consultancy services
- 79415200 - Design consultancy services
- 79956000 - Fair and exhibition organisation services
Contract locations
- UKH3 - Essex
Information about tenders
- 5 tenders received
- 5 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
Pringle Richards Sharratt Ltd - GuM Studio
- Companies House: 03189549
Studio 4,, 33 Stannary Street,
London
SE11 4AA
United Kingdom
Region: UKI45 - Lambeth
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Colchester City Council
- Public Procurement Organisation Number: PCVM-1775-YNRP
Rowan House, 33 Sheepen Road
Colchester
CO3 3WG
United Kingdom
Region: UKH34 - Essex Haven Gateway
Organisation type: Public authority - sub-central government