Scope
Reference
W213334
Description
North West Anglia NHS Foundation Trust (NWA NHS FT) is preparing the scope of requirements for the provision of Bereavement and Mortuary Services across its hospital sites including:
- Peterborough City Hospital
- Stamford and Rutland Hospital
- Hinchingbrooke Hospital
The potential scale and complexity of this service offers a significant opportunity to providers within the funeral, bereavement, and mortuary services sector. Prior to initiating any procurement, the Trust wishes to engage with the market to discuss key topics that will inform the future procurement exercise, including specification scope and potential contract allocation (lots), service resilience, cultural inclusivity, governance, compliance with emerging standards and procurement process.
The scope of services includes, but is not limited to:
Collection and transfer of deceased patients (including bariatric and super-bariatric cases) within defined timeframes.
Provision of hospital-arranged funerals, cremations, and burials in line with the National Association of Funeral Directors (NAFD) Code of Practice.
Temporary storage and care of the deceased in secure, dignified facilities, including viewing arrangements for families.
Accommodation of cultural, religious, and individualised care requirements.
Out-of-hours collection and funeral arrangements.
Coordination with hospital mortuary and bereavement teams across multiple sites.
Compliance with NHS standards, infection control, safeguarding, and recommendations from the David Fuller Inquiry.
Robust governance, incident reporting, and continuous improvement mechanisms.
Digital tracking and traceability of deceased patients.
Oversight and audit facilitation for the Trust, including site visits and record reviews.
Service should be VAT Exempt
Total value (estimated)
- £140,000 excluding VAT
- £140,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 July 2026 to 24 July 2029
- Possible extension to 24 July 2030
- 4 years
Main procurement category
Services
CPV classifications
- 98370000 - Funeral and related services
Contract locations
- UKH11 - Peterborough
- UKH12 - Cambridgeshire CC
Engagement
Engagement deadline
19 December 2025
Engagement process description
North West Anglia NHS Foundation Trust (the "Authority") is seeking to engage with the market in advance of a forthcoming procurement for the provision of Bereavement and Mortuary Services across its hospital sites, including Peterborough City Hospital, Hinchingbrooke Hospital, and Stamford and Rutland Hospital.
Suppliers wishing to participate in this pre-market engagement should confirm their interest by email to nwangliaft.procurement@nhs.net to arrange a 121 meeting with the Trust before the Engagement Deadline.
Please include the following detail in your email:
- Quoting Reference - Premarket engagement Bereavement and Mortuary Services (Funeral) (W213334)
- Full name
- Company/organisation name
- Contact details (E-mail and phone number)
This Notice is for information only.
The information contained in this notice, including information relating to the nature and scope of the requirements, the estimated value, the service classification of this requirement and the list of CPV codes, is only indicative of current thinking and is neither exhaustive nor binding and the Authority reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time. The publication of this notice in no way obliges the Authority to commence any competitive tender process. The Authority is not and shall not be liable for any costs incurred by those expressing an interest in participating in this premarket engagement exercise.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
19 January 2026
Contracting authority
North West Anglia NHS Foundation Trust
- Public Procurement Organisation Number: PGZM-4323-VGQT
Bretton Gate
Peterborough
PE3 9GZ
United Kingdom
Contact name: Lovin Thomas Sunny
Email: lovin.thomassunny@nhs.net
Website: https://www.nwangliaft.nhs.uk
Region: UKH11 - Peterborough
Organisation type: Public authority - central government