Scope
Reference
1020NMHOU
Description
Leicester City Council have completed a tender exercise for the provision of a Fuel Management System (FMS) to monitor, control and report on fuel usage across its fleet of vehicles and machinery circa 850 vehicles and plant.
The solution must be compatible and installed across multiple locations within the Leicester area.
The system must enable secure fuel dispensing through authorised methods (e.g. RFID, vehicle tags), provide accurate, real-time tracking of fuel transactions and stock levels; and generate detailed reporting on fuel by vehicle, operator and site. It must also include configurable alerts (e.g. low fuel, anomalies) support environmental and audit reporting, and integrate seamlessly with existing council systems, including the fleet management system.
Contract 1. Fuel Management System
Supplier
Contract value
- £128,983 excluding VAT
- £154,780 including VAT
Below the relevant threshold
Date signed
2 December 2025
Contract dates
- 1 March 2026 to 28 February 2029
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
Initial term of 3 years with the option to extend for a further 1 year.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKF21 - Leicester
Procedure
Procedure type
Below threshold - open competition
Supplier
Triscan Systems Limited
- Public Procurement Organisation Number: PCNV-1135-LCQJ
4 Petre Court
Accrington
BB5 5HY
United Kingdom
Email: tenders@triscansystems.com
Region: UKD46 - East Lancashire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Fuel Management System
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall
Leicester
LE1 1FZ
United Kingdom
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government