Scope
Reference
2025/458
Description
The BFI National Archive has two SpectraLogic T-950 data tape libraries and two Black Pearl gateway appliances to manage those two data tape libraries. We need to renew the support and maintenance of all four devices, for a 3 year period starting on 19th April 2026.
We require official SpectraGuard Next Business Day On Site Support, not third party support, and require the specific support provision described below, with serial numbers for the devices themselves.
Total value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 19 April 2026 to 18 April 2028
- 2 years
Main procurement category
Services
CPV classifications
- 30200000 - Computer equipment and supplies
- 50312000 - Maintenance and repair of computer equipment
- 50312300 - Maintenance and repair of data network equipment
- 50312410 - Maintenance of microcomputers
- 50312600 - Maintenance and repair of information technology equipment
- 50312610 - Maintenance of information technology equipment
Submission
Enquiry deadline
8 December 2025, 12:00pm
Tender submission deadline
10 December 2025, 4:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 December 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Bid | Cheapest Price |
Price |
Weighting description
Cheapest price will be awarded if pass due diligence
Other information
Payment terms
30 days
Description of risks to contract performance
None
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Reduced tendering period
Yes
Light touch contract - no minimum
Contracting authority
British Film Institute
- Charity Commission (England and Wales): 287780
21 STEPHEN STREET
LONDON
W1T 1LN
United Kingdom
Email: graham.bellas@bfi.org.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government