Scope
Description
North Somerset Council is seeking to appoint suitably qualified providers to provide of Emergency Accommodation through a Flexible Light Touch Framework to assist with the statutory duty to provide interim accommodation for homeless households.
Using the Light Touch regulations of the Procurement Act 2023, NSC proposes to establish a framework of providers to deliver our emergency accommodation responsibilities that may allow the appointment of new entrants during the term when service levels demand, existing providers leave the framework, or we are notified about new providers in the local market. The framework will remain in place for 4 years.
The Procurement Act 2023 states that frameworks let under light touch regulations are not limited in terms of duration and therefore, if the requirements of the service are still being met at the end of the 4 year term, and there are no updates required to the terms and conditions or specification, specifically in relation to housing legislation, the framework may be extended further.
The accommodation is being split into Lots:
Lot 1 - Single adult room
This Lot is for rooms to accommodate a single adult.
Lot 2 - Adult Couple room
This Lot is for rooms to accommodate a couple or 2 people.
Lot 3 - Family room
Please refer to the Specification and Framework Agreement for more information.
Suppliers will operate under a framework agreement to provide their accommodation to the Council. Suppliers who have been assessed and appointed to the framework, will provide accommodation on a night by night basis when required by the Council, as described in the specification.
Call off Arrangements - Award of contracts under the framework
As a "Light Touch" service, the Council intend to award contracts by way of direct awards.
The Home Choice and Lettings Team will use the following process to determine which provider will be awarded a call-off contract:
1. Determine which provider has current availability
2. Determine which provision is most suited to the needs of the individual or family, based on locality (if this is important in terms of support networks, employment, etc), other occupants
If more than one provision is suitable, the Homeless Prevention Team will offer the provision that scores highest in terms of price / quality.
Commercial tool
Establishes an open framework
Total value (estimated)
- £2,750,000 excluding VAT
- £3,300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 14 April 2026 to 13 April 2030
- Possible extension to 13 April 2033
- 7 years
Description of possible extension:
Light Touch Framework maybe extended if applicable.
Options
The right to additional purchases while the contract is valid.
Year on year spend over term of the framework cannot be accurately estimated to precise figures but is likely to increase year on year due to predicted increases in inflation, employee wage increases and increases in demand due to changing population demographics.
Main procurement category
Services
CPV classifications
- 55250000 - Letting services of short-stay furnished accommodation
- 85000000 - Health and social work services
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Lot 1. Single adult room
Description
This Lot is for rooms to accommodate a single adult.
Lot value (estimated)
- £916,666 excluding VAT
- £1,100,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Adult Couple room
Description
This Lot is for rooms to accommodate a couple or 2 people.
Lot value (estimated)
- £916,666 excluding VAT
- £1,100,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Family room
Description
Lot 3 is for rooms, flats or houses to accommodate families, including babies and small children. These properties should accommodate a minimum of 2 adults and 1 child aged between 0-18, with suitable sleeping arrangements (and the provision of a suitable cot if required), however the Council would like to see suppliers offer the flexibility to scale this up or down where possible and subject to need. The council will always place families with children into self-contained accommodation wherever possible
Lot value (estimated)
- £916,666 excluding VAT
- £1,100,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
13 April 2033
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Please see tender documents.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Single adult room
Lot 2. Adult Couple room
Lot 3. Family room
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
12 January 2026, 1:00pm
Submission address and any special instructions
Submissions via Supplying the South West Portal:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 December 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Quality | Quality | 25% |
| Social Value | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
North Somerset Council
- Public Procurement Organisation Number: PVVX-9588-WCMV
Town Hall, Walliscote Grove Road
Weston-super-Mare, North Somerset
BS23 1UJ
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government