Scope
Reference
202511-GS158
Description
At Karbon we build, manage and look after affordable homes for people across the North. Our footprint covers the North East of England and Yorkshire, with almost 35,000 homes across diverse communities. The purpose of this invitation to tender is for Karbon Homes to appoint experienced and competent Contractors to a framework for the supply and fitting of floor coverings. The Framework Agreement will be for an initial 24-month period, with an option to extend for a further 24-month period. Tenders must be submitted using our e-Sourcing portal.
Should you require technical support with the e-Sourcing portal please contact Panacea directly at:
Email: support@panacea-software.com
Phone: 0207 976 0116
Commercial tool
Establishes a framework
Total value (estimated)
- £680,000 excluding VAT
- £816,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 29 February 2028
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension.
Main procurement category
Works
CPV classifications
- 45432100 - Floor laying and covering work
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Karbon North- Operational Areas 1, 2, 3, 3B and 4 (Section A)
Description
These works comprise flooring works within Karbon Homes' occupied or unoccupied properties. These properties are located in Karbon North- Operational Areas 1, 2, 3, 3B and 4 (Section A) as shown on the map included in the appendices. The anticipated value for the works to be undertaken under this lot is £65,000 excl. VAT per annum. Please see the tender pack available for download on our e-Sourcing portal for full requirement details.
Lot value (estimated)
- £260,000 excluding VAT
- £312,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKC - North East (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Karbon South- Operational Areas 5, 6, 7 and 8 (Section B)
Description
These works comprise flooring works within Karbon Homes' occupied or unoccupied properties. These properties are located in Karbon South- Operational Areas 5, 6, 7 and 8 (Section B) as shown on the map included in the appendices. The anticipated value for the works to be undertaken under this lot is £65,000 excl. VAT per annum. Please see the tender pack available for download on our e-Sourcing portal for full requirement details.
Lot value (estimated)
- £260,000 excluding VAT
- £312,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKC - North East (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. 54N East- Operational Area 9 (Section C)
Description
These works comprise flooring works within Karbon Homes' occupied or unoccupied properties. These properties are located in 54N East- Operational Area 9 (Section C) as shown on the map included in the appendices. The anticipated value for the works to be undertaken under this lot is £20,000 excl. VAT per annum. Please see the tender pack available for download on our e-Sourcing portal for full requirement details.
Lot value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKE - Yorkshire and the Humber
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. 54N West- Operational Area 10 (Section D)
Description
These works comprise flooring works within Karbon Homes' occupied or unoccupied properties. These properties are located in 54N West- Operational Area 10 (Section D) as shown on the map included in the appendices. The anticipated value for the works to be undertaken under this lot is £20,000 excl. VAT per annum. Please see the tender pack available for download on our e-Sourcing portal for full requirement details.
Lot value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Framework lot values may be shared with other lots
Contract locations
- UKE - Yorkshire and the Humber
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
In the circumstance where more than one supplier has been awarded a place in a particular lot, suppliers will be ranked by their tender submission score according to the evaluation criteria set out in the Tender. The supplier with the highest score will be ranked first, the second highest ranked second and so on.
Work will be allocated and orders placed through the following process:
a. The Group will identify from the framework the highest ranked supplier for the required work.
b. The Group will contact the identified supplier with regards to capacity for the date, timescale and nature of the work required.
c. The Group will place an order with the supplier.
d. If the highest ranked Supplier is unable to fulfil the Group's requirements, then the Group will approach the next highest ranked supplier. This process will be cascaded down the ranks until the Group's requirements are met.
Pricing will be based on a Supplier's tendered rates.
By exception the Groups reserves the right to access this Framework by mini competition.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
18 December 2025, 5:00pm
Tender submission deadline
9 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercials | Cost | 50% |
| Quality | Quality | 40% |
| Social Value | Quality | 10% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://app.panacea-software.com/KarbonHomes/
All tender documents are available for download from our e-Sourcing portal.
The project reference number is #REQ-4,
Website: https://app.panacea-software.com/KarbonHomes/
If you require assistance, please contact the helpdesk using the details below:
Phone: 0207 976 0116
Email: support@panacea-software.com
Contracting authority
Karbon Homes
- Public Procurement Organisation Number: PCDL-6326-LXPW
5 Gosforth Park, Gosforth Business Park
Newcastle upon Tyne
NE12 8EG
United Kingdom
Contact name: Pippa Ford
Email: pippa.ford@karbonhomes.co.uk
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government