Scope
Reference
WAR-0028
Description
Warwickshire County Council ("the Council") is seeking a Supplier for the Composting of separately collected Garden Waste.
The Waste Collection Authorities (WCAs) that are applicable to this tender are North Warwickshire Borough Council, Nuneaton and Bedworth Borough Council, Rugby Borough Council.
The WCAs listed above have a statutory obligation to arrange for the kerbside collection of waste from households in Warwickshire.
Total value (estimated)
- £24,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2036
- 10 years
Description of possible extension:
The service will be required for an initial contract term of 5 years however, WCC reserves the right to extend the contract by further multiple periods not exceeding 60 months, 60 months being the maximum extension period. The extension period(s) are at the Council's discretion.
Options
The right to additional purchases while the contract is valid.
The satisfactory performance of the contract may be affected by external factors beyond the control of both the Council and the Supplier. In particular, changes arising from Local Government Reform (LGR), legislative developments, or other external influences may impact the delivery or scope of the contracted services. These risks, which cannot be fully mitigated within the terms of the contract at the time of award, include but are not limited to:
Evolving Council needs and funding changes
Changes in the Council's strategic priorities, operational requirements, or service delivery models.
Variations in budget allocations as a result of the Council's internal budget setting process.
The introduction or withdrawal of external funding streams which were unknown at the time of contract award, potentially affecting the volume, scope, or nature of the services to be delivered.
Legislative, structural and organisational changes
New legislation, statutory guidance, or national policy affecting the Council's operations or service responsibilities.
Structural changes within the Council as a result of LGR, including the novation of existing contracts to a new legal entity or the onboarding of other organisational entities within Warwickshire.
Variations in service demand or delivery resulting from wider reorganisation of local government services.
Technological advancements
The emergence of new or improved technologies that were not available or anticipated at the time of the contract award, which may present opportunities or adjustments in service delivery or system compatibility.
Tenderers are expected to demonstrate flexibility and a proactive approach in managing such changes, should they arise during the life of the contract. The Council will work collaboratively with the successful Supplier to manage any requirement adjustments in a fair and transparent manner, subject to legal and procurement constraints.
The Government's ongoing programme of local government reorganisation, as outlined in the English Devolution White Paper, may significantly alter the current two-tier structure in Warwickshire. Proposals under consideration include the establishment of either a single unitary authority or two separate unitary councils for North and South Warwickshire. These changes aim to streamline service delivery, improve efficiency, and enhance local accountability. While the current waste management responsibilities are shared between the County Council and the five District and Borough Councils, any future restructuring could impact governance arrangements, operational responsibilities, and contractual frameworks for waste collection and disposal.
Main procurement category
Services
CPV classifications
- 77120000 - Composting services
- 90500000 - Refuse and waste related services
Contract locations
- UKG - West Midlands (England)
Lot 1. Composting Garden Waste, mainly North Warwickshire
Description
Composting of separately collected Garden Waste, mainly arising in North Warwickshire:
Exclusivity to compost Garden Waste collected at the kerbside in North Warwickshire Borough.
The lot may also include (as an additional service) up to an anticipated 30% of the separately collected kerbside Garden Waste tonnage arising in Nuneaton and Bedworth Borough.
HWRC tonnage may be included (as an additional service).
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,200,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Composting Garden Waste, mainly Nuneaton and Bedworth
Description
Composting of separately collected Garden Waste, mainly arising in Nuneaton and Bedworth.
Exclusivity to compost at least 40% of the Garden Waste collected at the kerbside in Nuneaton and Bedworth Borough. This lot may include up to 100% of the separately collected kerbside Garden Waste tonnage arising in Nuneaton and Bedworth.
HWRC tonnage may be included (as an additional service).
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,200,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Composting Garden Waste, mainly in Rugby
Description
Composting of separately collected Garden Waste, mainly arising in Rugby .
Exclusivity to compost Garden Waste collected at the kerbside in Rugby Borough.
The lot may also include (as an additional service) up to an anticipated 30% of the separately collected kerbside Garden Waste arising in Nuneaton and Bedworth Borough.
HWRC tonnage may be included (as an additional service).
Lot value (estimated)
- £8,000,000 excluding VAT
- £9,600,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Composting Garden Waste, mainly North Warwickshire
Lot 2. Composting Garden Waste, mainly Nuneaton and Bedworth
Lot 3. Composting Garden Waste, mainly in Rugby
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
22 January 2026, 12:00pm
Submission address and any special instructions
You should submit your completed responses byuploading via our e-procurement portal.
The Tender documents are available for unrestricted and full direct access, free of charge:
Providers must register with the system to be able to participate and download the Tender documents. Warwickshire's e-portal web address is:
https://in-tendhost.co.uk/warwickshirecc/aspx/Home
If you have any questions regarding this Tender exercise, then please upload via the correspondence function on our portal https://in-tendhost.co.uk/warwickshirecc/aspx/Home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2035
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70% |
| Social Value | Quality | 10% |
| Receipt of Waste | Quality | 6% |
| Composting Processing Details | Quality | 6% |
| Delivery Point Opening Hours | Quality | 3% |
| Training Health and Safety | Quality | 3% |
| Operational Collaboration | Quality | 2% |
Other information
Payment terms
Service Credits will apply please see tender documentation.
Description of risks to contract performance
Contract Risks
The satisfactory performance of the contract may be affected by external factors beyond the control of both the Council and the Supplier. In particular, changes arising from Local Government Reform (LGR), legislative developments, or other external influences may impact the delivery or scope of the contracted services. These risks, which cannot be fully mitigated within the terms of the contract at the time of award, include but are not limited to:
Evolving Council needs and funding changes
Changes in the Council's strategic priorities, operational requirements, or service delivery models.
Variations in budget allocations as a result of the Council's internal budget setting process.
The introduction or withdrawal of external funding streams which were unknown at the time of contract award, potentially affecting the volume, scope, or nature of the services to be delivered.
Legislative, structural and organisational changes
New legislation, statutory guidance, or national policy affecting the Council's operations or service responsibilities.
Structural changes within the Council as a result of LGR, including the novation of existing contracts to a new legal entity or the onboarding of other organisational entities within Warwickshire.
Variations in service demand or delivery resulting from wider reorganisation of local government services.
Technological advancements
The emergence of new or improved technologies that were not available or anticipated at the time of the contract award, which may present opportunities or adjustments in service delivery or system compatibility.
Tenderers are expected to demonstrate flexibility and a proactive approach in managing such changes, should they arise during the life of the contract. The Council will work collaboratively with the successful Supplier to manage any requirement adjustments in a fair and transparent manner, subject to legal and procurement constraints.
The Government's ongoing programme of local government reorganisation, as outlined in the English Devolution White Paper, may significantly alter the current two-tier structure in Warwickshire. Proposals under consideration include the establishment of either a single unitary authority or two separate unitary councils for North and South Warwickshire. These changes aim to streamline service delivery, improve efficiency, and enhance local accountability. While the current waste management responsibilities are shared between the County Council and the five District and Borough Councils, any future restructuring could impact governance arrangements, operational responsibilities, and contractual frameworks for waste collection and disposal.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government