Scope
Reference
CA16815
Description
DN Colleges Group is seeking to procure a cloud-based, off-the-shelf Finance System to replace the current finance platform.
The procurement includes full implementation services such as data migration, environment setup, configuration, testing, training, and mobilisation, leading to a planned go-live of 1 February 2027. The contract will run for 5 years, with two optional extensions of up to 2 years each (5+2+2).
This requirement covers software subscription, hosting, support, maintenance, security, integrations, and all services needed to implement and operate the Finance System throughout the contract term.
Total value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2027 to 31 January 2032
- Possible extension to 31 January 2036
- 9 years
Description of possible extension:
Maximum 2 extensions of 24 months per extension.
Main procurement category
Goods
CPV classifications
- 72262000 - Software development services
- 48442000 - Financial systems software package
- 48444100 - Billing system
- 48443000 - Accounting software package
- 48440000 - Financial analysis and accounting software package
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Procurement Specific Questionnaire (PSQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Technical ability conditions of participation
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities' section of the multiquote.com homepage. A Procurement Specific Questionnaire (PSQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 December 2025, 12:00pm
Tender submission deadline
12 January 2026, 12:00pm
Submission address and any special instructions
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 February 2027
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Quality Requirements | Technical Quality Requirements |
Quality | 45.0% |
| Schedule of Prices | Schedule of Prices |
Price | 35.0% |
| Added Value Requirements | Added Value Requirements |
Quality | 10.0% |
| Presentation | Presentation |
Quality | 10.0% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
DN Colleges Group
- Public Procurement Organisation Number: PZBH-4782-ZMWY
The Hub, Chappell Drive
Doncaster
DN1 2RF
United Kingdom
Telephone: 01302 553 553
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)