Scope
Reference
TD2289
Description
Derby City Council (the Council) is undertaking this procurement to establish a contract for electrical reactive maintenance services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Procurement Act 2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".)
The initial contract period is two (2) years; the contract is estimated to commence 30th January 2026 and expire 29th January 2028. There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory
performance and business needs. Maximum contract period is five (5) years.
Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical
coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups.
As set out in the Scope, bidders should note that the total costs estimated contract value as stated in the Contract Notice is £580,000, comprises of two components:
i) The core contract value, estimated at £580,000, based on known current service requirements
ii) An additional estimated value of £1,160,000 to reflect potential future changes in service scope or volume linked to LGR.
Further details on the LGR can be found by
accessing this link:
https://www.gov.uk/government/collections/localgovernment-reorganisation-policy-and-programmeupdates
(https://www.gov.uk/government/collections/localgovernment-reorganisation-policy-and-programmeupdates) and https://www.derby.gov.uk/
Contract 1. TD2289 - Electrical Maintenance Services
Supplier
Contract value
- £580,000 excluding VAT
- £696,000 including VAT
Above the relevant threshold
Award decision date
26 November 2025
Date assessment summaries were sent to tenderers
28 November 2025
Standstill period
- End: 10 December 2025
- 8 working days
Earliest date the contract will be signed
16 January 2026
Contract dates (estimated)
- 30 January 2026 to 29 January 2028
- Possible extension to 30 January 2031
- 5 years, 1 day
Description of possible extension:
There will be an option to extend the contract for three (3) years
in annual increments, subject to satisfactory performance and business needs
Main procurement category
Services
CPV classifications
- 50711000 - Repair and maintenance services of electrical building installations
Contract locations
- UKF11 - Derby
Information about tenders
- 11 tenders received
- 8 tenders assessed in the final stage:
- 8 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 7 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
EUROPA ELECTRICAL LIMITED
- Companies House: 02473116
- Public Procurement Organisation Number: PDHM-4323-TGLW
Unit 2 Riverside Park East Service Road
Derby
DE21 7RW
United Kingdom
Email: contracts@europalec.co.uk
Website: https://www.europalec.co.uk/
Region: UKF11 - Derby
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. TD2289 - Electrical Maintenance Services
Contracting authority
Derby City Council
- Public Procurement Organisation Number: PQVM-1383-ZBXP
The Council House - Corporation Street
Derby
DE1 2FS
United Kingdom
Email: procurement@derby.gov.uk
Website: https://www.derby.gov.uk/
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government