Scope
Reference
CPU-23-KU-UK-890-DW-2026
Description
Kingston University is looking to renew its grounds maintenance contract to provide a service to maintain all specified external grounds areas belonging to Kingston University. The contract is to be for three year/s ('Initial Term') with an option to extend it for up to 2 further individual years beyond the Initial Term (3 + 1 + 1).
This is managed by the KUSCO (Kingston University Services Company) team to maintain the grounds within a green multi site campus where some are very close to the Hogsmill river that brings challenges to the services provider that can conform and perform to the required specification. The University is proud and passionate about the biodiversity and green space within it's London area location where care can be needed with landscaping, arboricultural services and biodiversity care and attention.
The Procurement is split into two stages, a PSQ stage and ITP stage. Using some technical and experience questions to be answered in the first stage, the answers will be assessed by an experienced panel that upon agreement shall progress up to six bidders to a secondary tender competition stage that will have the opportunity to win the contract.
Please see the enclosed documents, complete and submit via the timeframes suggested in the documentation along with the deadlines set within this e-procurement portal.
Contract 1. Grounds Maintenance for Kingston University
Supplier
Contract value
- £860,028.64 excluding VAT
- £1,032,034.37 including VAT
Above the relevant threshold
Award decision date
27 November 2025
Date assessment summaries were sent to tenderers
27 November 2025
Standstill period
- End: 9 December 2025
- 8 working days
Earliest date the contract will be signed
10 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
with an option to extend it for up to 2 further individual years beyond the Initial Term, subject to the satisfactory delivery of services and pricing agreement at the University's sole discretion.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Remedial works from safety surveys ((QTRA) Quality Tree Risk Assessment (outlined in Tree Management Policy)) shall be competitively priced by tender by RFQ at local level outside of this contract
CPV classifications
- 45112700 - Landscaping work
- 45112710 - Landscaping work for green areas
- 45112713 - Landscaping work for roof gardens
- 45112720 - Landscaping work for sports grounds and recreational areas
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77341000 - Tree pruning
Contract locations
- UKI63 - Merton, Kingston upon Thames and Sutton
Information about tenders
- 3 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Supplier
THE GREEN TEAM (GROUNDS MAINTENANCE CONTRACTORS) LIMITED
- Public Procurement Organisation Number: PXWM-6728-XTZT
34 Croydon Road
Caterham
CR3 6QB
United Kingdom
Email: office@the-green-team.co.uk
Region: UKJ26 - East Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Grounds Maintenance for Kingston University
Contracting authority
Kingston University Higher Education Corporation
- UK Register of Learning Providers (UKPRN number): 10003678
Holmwood House Grove Crescent
Kingston upon Thames
KT1 2EE
United Kingdom
Email: procurement@kingston.ac.uk
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government