Scope
Reference
CCBC/VC/SLAV-2025
Description
Conwy County Borough Council (the 'Authority') wishes to appoint a suitable Supplier (the 'Supplier(s)') for the design, supply and installation of new Stage Lighting, Stage Management and Audiovisual Systems infrastructure in Venue Cymru (based in Llandudno).
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 January 2026 to 26 January 2027
- Possible extension to 25 January 2030
- 3 years, 11 months, 30 days
Description of possible extension:
Option for the Authority to extend for a further
period of up to 3 years.
Main procurement category
Goods
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32340000 - Microphones and loudspeakers
- 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
- 51300000 - Installation services of communications equipment
Contract locations
- UKL13 - Conwy and Denbighshire
Participation
Legal and financial capacity conditions of participation
Please see tender pack for further information.
Technical ability conditions of participation
Please see tender pack for further information.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 December 2025, 12:00pm
Tender submission deadline
22 December 2025, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
Welsh
Award decision date (estimated)
14 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price | 60.00% | |
| Quality | The quality evaluation questions cover previous experience, project methodology, equipment, health and safety, training and warranty & ongoing support. |
Quality | 40.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement has not been carried out due to the time constraints of the grant funding.
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=353253
Venue Cymru (SLAV-2025) - Drawings part 1
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=353254
Venue Cymru (SLAV-2025) - Drawings part 2
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=353280
Tender Pack - Venue Cymru (SLAV-2025)
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=353281
Supporting Document - Venue Cymru (SLAV-2025)
Contracting authority
Conwy County Borough Council
- Public Procurement Organisation Number: PQJH-8668-YMDV
Coed Pella
Colwyn Bay
LL29 0GG
United Kingdom
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales