Scope
Reference
2704-PPT-O
Description
South Norfolk Council and Broadland District Council wish to procure print services (with postage) for Electoral Services (Annual canvass of Electors) and Elections for each council.
The Tender Notice published on 30/09/2025 on the Central Digital Platform/FTS is for the award of a public contract through an Open Procedure in accordance with sections 20(1) and (2)(a) of the Procurement Act 2023.
Most Advantageous Tender (MAT): 30% price, 70% quality and mandatory Pass/Fail requirements.
Price 30
Account Management 20
Capacity Management 15
Stationery Management 15
Absent Vote Procedures 15
Data Protection 5
Contract 1
Supplier
Contract value
- £134,200 excluding VAT
- £161,040 including VAT
Below the relevant threshold
Award decision date
26 November 2025
Earliest date the contract will be signed
11 December 2025
Contract dates (estimated)
- 11 December 2025 to 1 January 2029
- Possible extension to 1 January 2031
- 5 years, 22 days
Description of possible extension:
Subject to LGR
Main procurement category
Services
CPV classifications
- 22821000 - Electoral forms
- 64112000 - Postal services related to letters
- 79810000 - Printing services
Contract locations
- UKH15 - Norwich and East Norfolk
- UKH17 - Breckland and South Norfolk
Contract 2
Supplier
Contract value
- £109,800 excluding VAT
- £131,760 including VAT
Below the relevant threshold
Award decision date
26 November 2025
Earliest date the contract will be signed
11 December 2025
Contract dates (estimated)
- 12 December 2025 to 1 January 2029
- Possible extension to 1 January 2031
- 5 years, 21 days
Description of possible extension:
Subject to LGR
Main procurement category
Services
CPV classifications
- 22821000 - Electoral forms
- 64112000 - Postal services related to letters
- 79810000 - Printing services
Contract locations
- UKH15 - Norwich and East Norfolk
- UKH17 - Breckland and South Norfolk
Information about tenders
- 4 tenders received
- 4 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - limited competition
Supplier
Print Image Network
- Companies House: 4009079
The Tannery Water Street
Stockport
SK1 2BP
United Kingdom
Region: UKD35 - Greater Manchester South East
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contract 2
Contracting authorities
South Norfolk Council
- Public Procurement Organisation Number: PBCV-2189-QCZG
The Horizon Centre, Peachman Way, Broadland Business Park
Norwich
NR7 0WF
United Kingdom
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government
Broadland District Council
- Public Procurement Organisation Number: PRDC-4817-GMBJ
The Horizon Centre, Peachman Way, Broadland Business Park
Norwich
NR7 0WF
United Kingdom
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
East Suffolk Council
Summary of their role in this procurement: Procurement provider
- Public Procurement Organisation Number: PLPP-1174-BHLX
East Suffolk House, Station Road, Melton
Woodbridge
IP12 1RT
United Kingdom
Email: procurement@eastsuffolk.gov.uk
Website: http://www.eastsuffolk.gov.uk
Region: UKH14 - Suffolk