Scope
Reference
DN776581
Description
This tender sought suitably competent contractor(s) to undertake various works to Melton Borough Council's Housing Stock. For ease of reference the works have been broken down into the following LOTs:
Lot 1 - Day to Day Repairs
Repairs works to existing housing stock which may also include works identified by Council led HHSRS surveys or surveys instructed by the Council but undertaken by others.
Estimated annual contract value for Lot 1: £600,000 per annum
Lot 2 - Void Works
Works to make the home suitable for immediate re-occupation by a tenant at the instruction of the Council. Works undertaken will be required to meet the Melton Void Quality Standard. This Lot is not available for subcontracting; the Council wishes to work directly with a main contractor only.
Estimated annual contract value for Lot 2: £425,000 per annum
Lot 3 - Replacement Kitchens and Bathrooms
Works to provide the wholesale replacement of existing kitchens and/or bathrooms within occupied homes.
Estimated annual contract value for Lot 3: £750,000 per annum.
Lot 4 - Combination of Lots 1-3
The Council is keen to understand wider value for money options that may be available by placing all 3 Lots with a single supplier. Lot 4 is therefore a single contract option to cover the requirements of all 3 Lots.
Lot 1. Day to Day Repairs
Description
Under this LOT the Contractor shall receive Works Orders of varying values to undertake repair Works to the existing housing stock. This may also include Works identified under the Council's own HHSRS surveys, or surveys instructed by the council and undertaken by others. Some of the Works will require attendance within 24 hours (emergency), whilst the remainder will vary in stipulated timescales for completion. It is a specific requirement of this LOT that bidding contractors have a facility for receiving Works Orders during core hours (9am-5pm) but also at periods outside of this. The out of hours service can be contracted out, but it is a pre-requisite of this contract that any call handling centre is UK-based, and conversant with the types of calls and Works that are expected.Bidders should be mindful of the Council's Damp and Mould policy and the timeframes for responding, in line with up-coming changes in legislation. More broadly, bidders should be aware of the necessity for Melton Borough Council to adhere to Awaab's law and future changes to legislation in this regard.The Council instructs in the region of 5,000 responsive repairs per annumEstimated annual value is Circa £600,000 per annum
Lot 2. Void Works
Description
Upon receipt of instruction, the supplier would be required to undertake the Works identified to the home within the timescale stipulated. These works are intended to make the home suitable for immediate re-occupation by a tenant, within specified timeframes, and meet the Melton Void Quality Standard.Estimated annual value is Crica £425,000 per annumThe Council wishes to work directly with a bidder on this workstream, and bidders may not sub-contract this element of work (aside from specialist interventions such as Asbestos removal)The Council manages in the region of 150 empty homes each year, so bidders should be prepared for a demand of roughly 3 voids per week.
Lot 3. Replacement Kitchens and Bathrooms
Description
This LOT entails the wholesale replacement of existing kitchens and/or bathrooms within occupied homes. Joined up working, day-to-day customer liaison and communication is seen as key with this LOT.Estimated annual value is £750,000.00 per annum. Indicative number of capital replacements are:2026-27 - 80 Kitchens, 40 Bathrooms27-28 - 90 Kitchens, 30 Bathrooms28-29 - 100 Kitchens, 25 Bathrooms
Lot 4. Combined Lot Option
Description
The Council is keen to understand any wider VFM that can be obtained by placing all of the above LOTs under a single supplier.
Contract 1. Lot 4 - Combined Lot MBC1518 Responsive Repairs and Voids
Lots
Lot 1. Day to Day Repairs
Lot 2. Void Works
Lot 3. Replacement Kitchens and Bathrooms
Lot 4. Combined Lot Option
Supplier
Contract value
- £12,425,000 excluding VAT
- £14,910,000 including VAT
Above the relevant threshold
Award decision date
21 November 2025
Date assessment summaries were sent to tenderers
25 November 2025
Standstill period
- End: 9 December 2025
- 8 working days
Earliest date the contract will be signed
1 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
24 Month extension in 12 month increments subject to review and contract performance.
Main procurement category
Works
CPV classifications
- 45200000 - Works for complete or part construction and civil engineering work
- 45300000 - Building installation work
- 45400000 - Building completion work
Contract locations
- UKF22 - Leicestershire CC and Rutland
Information about tenders
Lot 1. Day to Day Repairs
- 5 tenders received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Void Works
- 7 tenders received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 3. Replacement Kitchens and Bathrooms
- 7 tenders received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Lot 4. Combined Lot Option
- 5 tenders received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
FOSTER PROPERTY MAINTENANCE LIMITED
- Companies House: 04687488
- Public Procurement Organisation Number: PLBZ-4741-VTTY
Woodgate House, 2-8 Games Road,
Cockfosters
EN4 9HN
United Kingdom
Email: fpm@fpm-ltd.co.uk
Website: http://www.fpm-ltd.co.uk
Region: UKI71 - Barnet
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 4 - Combined Lot MBC1518 Responsive Repairs and Voids
Contracting authority
Melton Borough Council
- Public Procurement Organisation Number: PTMP-8573-JHVJ
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Welland Procurement
Summary of their role in this procurement: Buyer
- Public Procurement Organisation Number: PVMQ-1845-NYPP
Parkside
Melton Mowbray
LE13 1GH
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland