Scope
Description
The Council manages 651 buildings that utilise door entry and access control systems to manage entry to the buildings. The access control system needs replacing as it is approaching the end of its functional life.
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 September 2027
- Possible extension to 1 September 2028
- 2 years, 6 months
Description of possible extension:
18 month contract with an option to extend for a further 12 month period
Main procurement category
Services
CPV classifications
- 50800000 - Miscellaneous repair and maintenance services
Contract locations
- UKJ14 - Oxfordshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 December 2025, 5:00pm
Tender submission deadline
9 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Oxford City Council
- Public Procurement Organisation Number: PJQW-3663-YMYQ
Oxford Town Hall, St Aldates
Oxford
OX1 1BX
United Kingdom
Email: Procurement@oxford.gov.uk
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government