Scope
Reference
ID 6278672
Description
NIPS are currently using SAP ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff). NIPS already own the required SAP ERP ECC6 licences as they were purchased as part of the original contract. SAP Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support we cannot operate and maintain this system to be fit for purpose.
Contract 1. ID 6278672 DoJ DAC 16/25 DoJ - NIPS - SAP Licences - ERP ECC6 Ehp6
Supplier
Contract value
- £660,680 excluding VAT
- £792,816 including VAT
Above the relevant threshold
Earliest date the contract will be signed
22 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2026
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
There are three optional extensions of 12 months each.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKN - Northern Ireland
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
Direct award conditions and permissible justifications are set out under Chapter 3 and Schedule 5 of the Procurement Act.
NIPS are proceeding with a direct award on the grounds set out under paragraph 6 where the following conditions are met;
(a)due to an absence of competition for technical reasons, only a particular supplier can supply the goods, services or works required, and
(b)there are no reasonable alternatives to those goods, services or works.
Supplier
Information withheld due to security.
- Public Procurement Organisation Number: PBXY-3232-WNHZ
Information withheld due to security.
Information withheld due to security.
BT3 9ED
United Kingdom
Email: witheldemail@noreply.com
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. ID 6278672 DoJ DAC 16/25 DoJ - NIPS - SAP Licences - ERP ECC6 Ehp6
Contracting authority
Northern Ireland Prison Service
- Public Procurement Organisation Number: PRMX-2692-MXQX
Castle Buildings
Belfast
BT4 3SQ
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies and Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast