Scope
Reference
CCS/25/263
Description
Swansea Council (The Council) is seeking suitably qualified and experienced provider/s who can deliver flexible, child-centred support in a variety of settings-including the child's home and residential settings. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering individual support, tailored to each child's needs.
These services are split into the following two Lots:
Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs.
Provision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provision
Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs.
Provision of an overnight short breaks service for children and young people with a disability, that are provided within the family home.
Total value (estimated)
- £2,575,000 excluding VAT
- £3,090,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Option to extend for up to 24 months
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKL18 - Swansea
Lot constraints
Description of how multiple lots may be awarded:
Tenderers may submit a bid for one or more of the Lot/s, there is no limit to the number of Lot/s a successful tenderer maybe awarded.
Not the same for all lots
Options are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs
Description
Provision of a Care Inspectorate for Wales (CIW) Registered facility providing overnight short breaks for children and young people with disabilities, notably those with a physical disability requiring attendance at a specialist provision.
Lot value (estimated)
- £1,875,000 excluding VAT
- £2,250,000 including VAT
Options
The right to additional purchases while the contract is valid.
The right to increase/decrease the service provision based on need.
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs
Description
Provision of a Care Inspectorate Wales (CIW) registered overnight short breaks for children and young people with a disability, that are provided within the family home.
Lot value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Options
The right to additional purchases while the contract is valid.
The right to increase or decrease services depending on need while the contract is valid.
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Technical ability conditions of participation
Lot 1. Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs
Care Inspectorate for Wales (CIW) Registered
Lot 2. Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs
Care Inspectorate Wales (CIW) Registered
Particular suitability
Lot 1. Lot 1 - Residential Short Breaks Service for Children and Young People with Complex Needs
Lot 2. Lot 2 - Home-Based Short Breaks Service for Children and Young People with Complex Needs
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 December 2025, 12:00pm
Tender submission deadline
7 January 2026, 12:00pm
Submission address and any special instructions
Tender documents can be accessed through eTenderWales
https://etenderwales.ukp.app.jaggaer.com/home.html
Please log on to the free eTenderWales system and search for ITT Code:
itt_121626
or discerption:
Contract for the Provision of Short Breaks Services for Children and Young People with Complex Needs as a result of Disability or Illness
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
2 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 26 November 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70.00% |
| Price | Cost | 30.00% |
Other information
Description of risks to contract performance
Risk of increasing service user need / demand causing an increase in contract value.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Justification for not publishing a preliminary market engagement notice
As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity.
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Email: Procurement@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales