Scope
Reference
ITT/25/37
Description
The University (alongside all Unit4 customers globally) has been served notice by the supplier of its ERP/Finance System software, Unit 4 Business World (U4BW) - formerly Agresso that on-premise support of this software will cease to exist from December 2026. The current system is end-of-life and will no longer be supported on premise after this date and we are required to commit to move to this cloud solution by December 2025 and be fully operational in the cloud by December 2026. These dates do not therefore provide enough time for the University to procure and implement a new ERP system.
Contract 1. Finance System Upgrade and Cloud Migration
Supplier
Contract value
- £865,000 excluding VAT
- £1,038,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
19 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2031
- 6 years
Main procurement category
Goods
CPV classifications
- 48442000 - Financial systems software package
- 48441000 - Financial analysis software package
- 48443000 - Accounting software package
- 48444000 - Accounting system
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Additional or repeat goods, services or works - extension or partial replacement
- Extreme and unavoidable urgency
The University (alongside all Unit4 customers globally) has been served notice by the supplier of its ERP/Finance System software, Unit 4 Business World (U4BW) - formerly Agresso that on-premise support of this software will cease to exist from December 2026. The current system is end-of-life and will no longer be supported on premise after this date and we are therefore required to commit to move to a cloud solution or purchase a new Finance System by December 2025.
Supplier
Unit4 Business Software Limited
- Public Procurement Organisation Number: PVRP-7679-QVJG
5 Churchill Place, C/O Corporation Service Company (UK) Limited, 10th Floor
London
E14 5HU
United Kingdom
Region: UKI42 - Tower Hamlets
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Finance System Upgrade and Cloud Migration
Contracting authority
Cardiff Metropolitan University
- Public Procurement Organisation Number: PPNB-5569-JLHH
Llandaff campus
Cardiff
CF5 2YB
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales