Scope
Description
Chiltern Railways is seeking to enter into an agreement for the design supply, installation, inspection, maintenance, repairs, and optional training services relating to portable Disability Access Train Ramps, to improve accessibility across its network.
This will support the delivery of safe, compliant, and durable ramps suitable for wheelchair users and other mobility-impaired passengers and ensure consistency across all stations and fleets in scope.
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2031
- 5 years
Main procurement category
Goods
CPV classifications
- 34940000 - Railway equipment
- 34953000 - Access ramps
- 35800000 - Individual and support equipment
Contract locations
- UKG3 - West Midlands
- UKI3 - Inner London - West
- UKI7 - Outer London - West and North West
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Engagement
Engagement deadline
12 December 2025
Engagement process description
The purpose of the engagement is to request information only, and will not formally begin the procurement nor constitute any commitment to undertake any procurement
exercise. Any discussions are solely for the purpose of information gathering and planning purposes.
The responses that you provide will help shape Chiltern Railways procurement strategy.
Chiltern Railways are running a Request for Information relating to the design, manufacture, supply, delivery and maintenance of disability access train ramps.
• Bespoke ramp design for complex platforms
• Mounting brackets and locking mechanisms
• Site surveys and fitment services
• Preventative maintenance and inspection services
• Repairs to faults raised by Chiltern
• Staff training and supporting documents such as user guides as required.
• Warranty and extended support options
• Confirmation that all ramp designs are user-friendly and easy to deploy.
Ramps are required for class 196 trains ramps
Ramps are required for class 165/168 trains.
Specification Requirements:
Safe Working Load (SWL): Minimum 300kg
Material: Aluminium with anti-slip finish
Ramp Type: Portable with fixed storage (unless otherwise stated)
Durability: Expected service life of up to 10 years with maintenance
Ramp Compatibility: All ramps must comply with TSI/PRM-NTSN and be compatible with all train types used on the Chiltern Railway Network and station-specific PTI dimensions
Storage: Brackets or storage boxes to be supplied and installed as required Certification: Certificate of conformance to be issued for each ramp
Responses are sought electronically via reply to an MS Forms survey:
https://forms.office.com/e/cCpLNRSRQ6
The survey should take approximately 30 minutes to complete.
Deadline for responses: 12th December 2025
Chiltern Railways reserves the right to extend this deadline at its discretion.
Chiltern Railways reserves the right to conduct additional pre-market engagement not described in this notice to help meet the objectives of the PME.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Procedure
Special regime
Utilities
Contracting authority
THE CHILTERN RAILWAY COMPANY LIMITED
- Companies House: 03007939
- Public Procurement Organisation Number: PNPV-7838-DRMN
1 Admiral Way
Sunderland
SR3 3XP
United Kingdom
Region: UKC23 - Sunderland
Organisation type: Private utility