Scope
Description
Great Places Housing Group (GPHG) seeks contractors for the completion of remedial works as required by our ongoing programme of Fire Risk Assessments and building safety. This will principally be for passive firestopping works, such as fire door installation & compartmentalisation, but may include elements of active Fire Risk Prevention, such as fire & smoke alarms.
Works will be carried out across the GPHG estate in Greater Manchester, Cheshire, Lancashire, High Peak & South Yorkshire.
The framework may be for a period of up to eight years and estimated up to £8m.
nb. previous notices UK1 & UK2 (2025/S 000-076740 / ocds-h6vhtk-052634) have been published for this requirement, which are no longer linked to this UK3 due to administrative & technical issues. The engagement linked to the UK2 notice will, however, remain open until 5pm on Monday 1st December: https://forms.office.com/e/cn1tW3n0S0
Commercial tool
Establishes an open framework
Total value (estimated)
- £6,666,667 excluding VAT
- £8,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 21 April 2026 to 20 April 2034
- 8 years
Options
The right to additional purchases while the contract is valid.
GPHG may exercise the following options during the procurement phase:
a) GPHG may alter or amend the tender notice to ensure it remains compliant with the Procurement Act 2023.
b) If using a Competitive Flexible Procedure, it may alter the CFP description, stages or evaluation if this is proportionate based on clarifications received.
c) GPHG may alter the draft tender documents provided at Stage 1 of a CFP if applicable.
d) GPHG may abandon this procurement process at any time. It shall have no liability whatsoever to any Potential Providers, should it elect to abandon this procurement exercise.
e) GPHG may alter the timeline at its discretion.
f) To cancel, vary or withdraw at any stage, where there is not a minimum of two compliant bidders.
g) To clarify any part of a submission received at any stage
GPHG may exercise the following options while the contract is valid:
a) Successful suppliers may deliver additional services/works or location that are in keeping with the nature of the contract for presently unknown variables, such as:
> to support other departments within Great Places
> to help to meet carbon net zero objectives
> supporting any incoming or new regulatory and legislative changes
> in cases of urgency
> in cases of an alternative contract failure or termination
> in cases of GPHG staff absence or illness
b) in the event GPHG acquires additional stock, e.g. through merger, contract or other acquisition, then GPHG reserves the right to extend the contract by a further period of 1 year and up to 50% value.
c) All bids are to remain valid for a period of 6 months.
d) If using an Open Framework, Great Places reserves the right to re-open competition bi-annually, annually or triannually.
Main procurement category
Works
Additional procurement category
Services
CPV classifications
- 44221220 - Fire doors
- 44480000 - Miscellaneous fire-protection equipment
- 45343000 - Fire-prevention installation works
- 51100000 - Installation services of electrical and mechanical equipment
- 51700000 - Installation services of fire protection equipment
Contract locations
- UKD3 - Greater Manchester
- UKD4 - Lancashire
- UKD6 - Cheshire
- UKD73 - Sefton
- UKD74 - Wirral
- UKE3 - South Yorkshire
Framework
Open framework scheme end date (estimated)
20 April 2034
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Further information about fees
This Framework is intended for use by GPHG only, and, as such, no fees apply
Framework operation description
Pricing will be on a Schedule Of Rates basis. Call-off contracts may be awarded either directly, or following a mini competition.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
5 January 2026
Tender submission deadline
19 January 2026, 12:00pm
Submission address and any special instructions
Tenders must be submitted using the ProActis ProContract portal, https://procontract.due-north.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 March 2026
Other information
Payment terms
Invoices will be validated against orders completed in Great Places Systems. It is a mandatory requirement to use GPHG Systems. All invoices must be sent to invoices@greatplaces.org.uk quoting a valid purchase order number.
Subject to the Employer's right to withhold or dispute any amount, the Employer will pay the Contractor within 30 calendar days from receipt of an undisputed invoice.
Description of risks to contract performance
Market Capacity Risk - Limited number of suitably qualified subcontractors in the region may lead to insufficient competition.
Pricing Volatility - Fluctuations in material and labour costs (e.g. due to inflation or supply chain issues) could impact contract delivery and budget adherence.
Supply Chain Disruption - Global or local events could impact delivery times and costs.
Mobilisation Delays - Contractors may face delays in starting services due to onboarding, resource allocation, or access issues.
Policy or Legislative Changes - New government regulations (e.g. building safety, net zero requirements) could impose additional obligations mid-contract.
Force Majeure Events - Natural disasters, pandemics, or geopolitical events could impact delivery timelines or costs.
Undisclosed Conflicts of Interest - A bidder may have undeclared relationships that could compromise the integrity of the process.
Cybersecurity Breaches - If digital systems are used for scheduling or reporting, there's a risk of data breaches or system failures.
Complaints - Dissatisfaction from residents or stakeholders could delay or complicate works.
Leasehold reform - Ongoing or forthcoming leasehold reform legislation (e.g. Leasehold and Freehold Reform Bill) may alter the rights of leaseholders, particularly around service charges, consultation requirements, and enfranchisement.
In-house delivery - Services delivered by internal resource may increase or decrease during lifetime of the contract.
Technology Failure or Integration Issues - If digital systems (e.g. job scheduling, resident portals) are used, integration or reliability issues may arise.
Acquisition of merger in the event GPHG acquires additional stock, e.g. through merger, contract or other acquisition, then GPHG reserves the right to extend the contract by a further period of 1 year and up to 50% value
Additional services - Suppliers may be required to deliver additional services/works or location that are in keeping with the nature of the contract for presently unknown variables, such as:
> to support other departments within Great Places
> to help to meet carbon net zero objectives
> supporting any incoming or new regulatory and legislative changes
> in cases of urgency
> in cases of an alternative contract failure or termination
> in cases of GPHG staff absence or illness
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
Qualifying planned procurement notice - minimum 10 days
Contracting authority
Great Places Housing Group Limited
- Mutuals Public Register: 30045R
- Public Procurement Organisation Number: PRYW-1616-TVYT
2a Derwent Avenue
Manchester
M21 7QP
United Kingdom
Email: procurement@greatplaces.org.uk
Website: https://www.greatplaces.org.uk/
Region: UKD33 - Manchester
Organisation type: Public authority - sub-central government