Scope
Reference
1025NMNES
Description
The Council requires a solution to manage the 189,000 trees within the Council's ownership and the 500 plus Tree Preservation Orders and Conservations Area protected trees within the city. This is a very specialised system which is critical to service delivery and statutory acts, such as Highways, Town & Country Planning - Tree Preservation. Our current system is used to manage all the above areas, which are critical to the city's trees management.
Contract 1. Tree Management System
Supplier
Contract value
- £93,450 excluding VAT
- £112,141 including VAT
Below the relevant threshold
Award decision date
19 November 2025
Earliest date the contract will be signed
5 December 2025
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2031
- 5 years
Description of possible extension:
Initial term of 3 years with the option to extend for up to a further 2 years.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKF21 - Leicester
Information about tenders
- 3 tenders received
- 3 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
RA Information Systems
- Public Procurement Organisation Number: PLVP-6973-WXHM
9-10 The Bridge
Chesterfield
S41 9FG
United Kingdom
Email: info@ra-is.co.uk
Region: UKF12 - East Derbyshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Tree Management System
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall
Leicester
LE1 1FZ
United Kingdom
Email: Nina.mistry2@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government