Scope
Description
Haberdashers' Academies Trust South is a Multi-Academy Trust consisting of four secondary Schools and five primary Schools and have been educating children and young people since 1876.
The Trust's moral imperative at that time, was to ensure that every child in their care received the best possible education, in order to make the best start in life. That moral imperative remains today, underpinned by the Trust's values of aspiration and achievement, personal responsibility, self-discipline and mutual respect.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2026.
Full details will be included in the Invitation to Tender.
TUPE regulations apply to this contract, which involves the transfer of existing Cleaning Staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-London:-School-cleaning-services./KP8376Q4X4
To respond to this opportunity, please click here:
Total value (estimated)
- £3,136,410 excluding VAT
- £3,136,410 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
In agreement with the client an option to extend for a further one period of up to two years.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI - London
Lot 1. Borough Cluster
Description
Borough Academy & Sports Grotto.
See PSQ for more details.
Lot value (estimated)
- £592,860 excluding VAT
- £592,860 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Hatcham Cluster
Description
Hatcham College & Sports Ground, Hatcham Primary and Hatcham Free School
See PSQ document for more information
Lot value (estimated)
- £1,190,760 excluding VAT
- £1,190,760 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Knights Cluster
Description
Knights Academy and Knights Primary
See PSQ document for more information
Lot value (estimated)
- £674,430 excluding VAT
- £674,430 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Crayford Cluster
Description
Crayford Academy, Crayford Primary and Slade Green Primary
See PSQ document for more information
Lot value (estimated)
- £678,360 excluding VAT
- £678,360 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Borough Cluster
Lot 2. Hatcham Cluster
Lot 3. Knights Cluster
Lot 4. Crayford Cluster
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 December 2025, 12:00pm
Submission type
Tenders
Deadline for requests to participate
22 December 2025, 12:00pm
Submission address and any special instructions
Lot 1 - Borough Cluster - https://invictus-inport.com/respond/KP8376Q4X4
Lot 2 - Hatcham Cluster - https://invictus-inport.com/respond/9YA2GMF3C5
Lot 3 - Knights Cluster - https://invictus-inport.com/respond/5C9HQ6PZD3
Lot 4 - Crayford Cluster - https://invictus-inport.com/respond/4WP2YQE2M6
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 May 2026
Award criteria
Lot 1. Borough Cluster
Lot 2. Hatcham Cluster
Lot 4. Crayford Cluster
| Name | Type | Weighting |
|---|---|---|
| Operational Response | Quality | 85% |
| Financial Response | Price | 15% |
Lot 3. Knights Cluster
| Name | Type | Weighting |
|---|---|---|
| Operational Response | Quality | 85% |
| Financial Reponse | Price | 15% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
Contracting authority
Haberdashers' Academies Trust South
- Public Procurement Organisation Number: PTHJ-3853-CYZZ
Jerningham Road, New Cross
London
SE14 5NY
United Kingdom
Telephone: +442081332224
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Invictus Partnership Limited
Summary of their role in this procurement: Procurement Consultancy
- Public Procurement Organisation Number: PGGP-8622-HHRX
71-75 Shelton Street, Covent Garden
London
WC2H 9JQ
United Kingdom
Telephone: +442081332224
Region: UKI31 - Camden and City of London