Scope
Description
The new contract will include Availability, Roster & Payroll modules. During the life of the contract it will be migrated to Cloud Hosting.
Contract 1
Supplier
Contract value
- £288,718 excluding VAT
- £346,461.60 including VAT
Above the relevant threshold
Date signed
31 October 2025
Contract dates
- 1 January 2026 to 31 May 2029
- 3 years, 5 months
Main procurement category
Services
CPV classifications
- 48100000 - Industry specific software package
- 48600000 - Database and operating software package
- 48800000 - Information systems and servers
- 72222300 - Information technology services
Contract locations
- IE - Ireland
Justification for not setting key performance indicators
.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
Additional or repeat goods, services or works - extension or partial replacement
CFRS has been working with Gartan Technologies Limited for a number of years for the provision of Rostering and Availability and these modules are fully embedded into the other Authority interdependent systems for example Mobilising System. CFRS now intends to include as an additional module a payroll system designed specifically for fire and rescue services as this will directly link to the Availability module and pull all relevant information. At this point a new contract will commence for 44 months and will move the current hosted system to a Cloud based solution.
Supplier
Gartan Technologies
- Public Procurement Organisation Number: PPRN-1126-ZPCN
Enterprise Fund Business Centre
Letterkenny
F92 PT73
Ireland
Email: tom.foden@totalmobile.co.uk
Website: https://www.totalmobile.com/
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Cambridgeshire and Peterborough Fire Authority
- Public Procurement Organisation Number: PGGB-6726-GMBJ
Hinchingbrooke Cottage
Huntingdon, United Kingdom
PE29 2NA
United Kingdom
Email: procurement@cambsfire.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government