Scope
Reference
P0019A
Description
Hywel Dda University Health Board (HDUHB) are looking to renew their 600 E-Job Plan Licenses which are utilised across the Health Board to accurately map clinical activity to service demand whilst also supporting clinicians with their administrative duties. This will align the Health Board with NHS Wales who have standardised across a range of workforce licences.
The system enables HDUHB to assess the plans consultants have signed up to in terms of the number of sessions whether teaching, outpatients or theatres signed up to against the number actually achieved.
Contract 1. P0019A - E-Job Planning Software Licences
Supplier
Contract value
- £345,306 excluding VAT
- £414,367.20 including VAT
Above the relevant threshold
Earliest date the contract will be signed
15 December 2025
Contract dates (estimated)
- 31 December 2025 to 30 December 2030
- 5 years
Main procurement category
Goods
CPV classifications
- 48330000 - Scheduling and productivity software package
- 48610000 - Database systems
Contract locations
- UKL14 - South West Wales
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Additional or repeat goods, services or works - extension or partial replacement
- User choice contract
The Health Board requires E-Job Planning Software Licences to support medical workforce planning, appraisal, and compliance in line with the NHS Wales digital transformation agenda. The solution is uniquely designed to integrate with the Health Board's existing Allocate eRostering platform with no other suppliers available to offer equivalent interoperability. Also, using a different supplier would fragment workforce data, create duplication, and risk errors in clinical job planning and compliance reporting.
The system must integrate seamlessly with existing Allocate Software solutions already deployed within the Health Board to ensure continuity of service, compliance with statutory requirements, and delivery of critical workforce planning outcomes without unnecessary delay.
This direct award is made under the provisions of Section 41 and Schedule 5 of the Procurement Act 2023, specifically given the exclusive integration and the absence of reasonable alternatives that can deliver the same level of interoperability and functionality without disproportionate cost and risk.
Supplier
Allocate Software TA RLDatix Limited
- Public Procurement Organisation Number: PMDT-3379-BBLR
2nd Floor 1 Church Road
Richmond
TW9 2QE
United Kingdom
Email: Claire.Ackerman@rldatix.com
Website: https://www.rldatix.com/en-uki/
Region: UKI75 - Hounslow and Richmond upon Thames
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. P0019A - E-Job Planning Software Licences
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Josh Wood
Email: josh.wood@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales