Scope
Description
Via East Midlands delivers sustainable highways services across the East Midlands and operates as a wholly owned subsidiary of Nottinghamshire County Council. Via East Midlands holds several existing framework agreements for highway surfacing, surface treatments, and civil engineering delivery, which are nearing completion. The scope of these contracts involves high-profile aspects of highway service delivery that are of considerable public importance and are vital to delivering for the people of Nottinghamshire.
Via East Midlands plans to establish a new supplier contract for surface treatments with a supplier, as part of a new Surface Treatments Partnership. The new contract will include three-year agreements with two possible one-year extensions, following an NEC4 Term Services arrangement.
Via East Midlands is seeking to collaborate with a surface treatments contractor that delivers technical excellence, efficiency, and cooperative behaviour across surface treatment work, including carriageway surface dressing, micro-asphalt, in-situ recycling, ironwork adjustment, and related work, such as road marking and road studs.
The new Surface Treatments Partnership Contract will encourage a more strategic and collaborative approach to highway service delivery and value for money. This strategy will promote increased joint engagement, support Early Contractor Involvement, and enable a low-carbon circular economy operating model.
The new contract will require contractors to possess the technical capability and local capacity to consistently improve quality and safety standards across all surface treatment disciplines. The new contract will feature a performance management framework that incentivises and rewards a one-team approach and excellent highway service delivery by linking potential contract extensions.
Via East Midlands aims to collaborate with Surface Treatments Partnership Partners willing to invest in our area to foster regional economic growth. The contractor we select will utilise innovative materials, products, processes, and technologies to help Via East Midlands achieve regional economic development, social value, and environmental objectives.
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Total value (estimated)
- £50,000,000 excluding VAT
- £60,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
1st April 2026 to 31st March 2029
Possible extension to 31st March 2031
5 years total
Description of possible extension:
3 year +1 year +1 year contract period.
Main procurement category
Works
CPV classifications
- 45233200 - Various surface works
Submission
Deadline for requests to participate
19 January 2026, 11:00am
Submission address and any special instructions
Please login to the Supplier Network to view the Opportunity:
• Log in at https://supplierlive.proactisp2p.com/Account/Login
• Go to 'Opportunities' and search Via East Midlands Ltd
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Price Per Quality Point (PPQP) from Most Advantageous Tender (MAT) | Via East Midlands will employ a two-stage competitive flexible procedure under the Procurement Act 2023. Stage 1 - PSQ (pass/fail), Quality responses, quality evidence and Tender price Stage 2 -... |
Quality |
Weighting description
Via East Midlands will employ a two-stage competitive flexible procedure under the Procurement Act 2023.
Stage 1 - PSQ (pass/fail), Quality responses, quality evidence and Tender price
Stage 2 - Interview Presentation
Via East Midlands plans to assess stages 1 and 2 using the Price Per Quality Point (PPQP) method from the new Most Advantageous Tender (MAT) approach to find the optimal balance of cost and quality. PPQP evaluation is transparent, fair, accurate, and directly supports our aim to...
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Via East Midlands
- Public Procurement Organisation Number: PRWJ-7547-VYNP
Bilsthorpe Highways Depot
Bilsthorpe
NG22 8ST
United Kingdom
Region: UKF15 - North Nottinghamshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)