Scope
Reference
BTC001
Description
Bracknell Town Council is seeking to appoint a contractor to provide comprehensive cleaning services across eight council-managed sites within Bracknell. This contract will amalgamate all existing cleaning arrangements into a single agreement.
The required cleaning hours are:
Summer period: 30.5 hours per week
Winter period: 36.5 hours per week
The contractor must be able to provide cleaning operatives with their own transport, as travel between sites on specified days is essential.
Sites to be cleaned include:
Community pavilions and halls
Grounds team depots and mess rooms
Changing rooms
Public toilets
Offices
Bus stop shelters at various roadside locations
The contract also requires provision of ad-hoc cover for council-employed cleaning staff as needed.
All cleaning must be delivered to a high standard, in accordance with the schedules and specifications provided by Bracknell Town Council.
Commercial tool
Establishes a framework
Total value (estimated)
- £50,000 excluding VAT
- £60,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- 1 year
Options
The right to additional purchases while the contract is valid.
Ad-hoc cleaning over for employed staff when sick or on annual leave.
The purchase of cleaning consumables such as toilet roll, bleach etc from the cleaning company.
Main procurement category
Services
CPV classifications
- 90900000 - Cleaning and sanitation services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
Framework Operation Description
This framework agreement will establish the terms for the provision of cleaning services across multiple Bracknell Town Council sites. The framework will operate for a maximum of four years, in line with statutory requirements.
Price Determination
Prices for cleaning services will be determined through a competitive tender process. Bidders will be required to submit fixed prices for the specified cleaning hours and site requirements, as detailed in the contract documents. Prices must remain fixed for the duration of the framework unless otherwise agreed in accordance with the contract terms.
Selection and Award Process
All interested suppliers will be invited to submit tenders in response to the published specification.
Tenders will be evaluated on the basis of the most economically advantageous offer, considering both price and quality criteria.
The Council will assess tenders for compliance with suitability, capability, legal status, and financial standing, as set out in the procurement documents.
Contracts for cleaning services will be awarded to the supplier(s) whose tender(s) best meet the published criteria.
The Council is not obliged to accept the lowest or any tender.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 December 2025, 11:59pm
Tender submission deadline
24 December 2025, 11:59pm
Submission address and any special instructions
Jackie.Burgess@bracknelltowncouncil.gov.uk
www.bracknelltowncouncil.gov.uk
Or
FAO Jackie Burgess
Bracknell Town Council
Brooke House
54 High Street
Bracknell
Berkshire
RG42 2LG
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Capacity and Resources | Availability of sufficient staff and resources, including transport, to meet the specified cleaning hours and site requirements. |
Quality | 20% |
| Quality of Service | Evidence of ability to deliver high standards of cleaning, including relevant experience, references, and proposed cleaning methods. |
Quality | 20% |
| Price | Total cost for the delivery of cleaning services as specified in the contract documents, including all sites and required hours. |
Price | 20% |
| Compliance and Health & Safety | Adherence to the specification, health and safety requirements, and relevant legislation. |
Quality | 20% |
| Social Value and Sustainability | Use of sustainable products, environmental impact, and contribution to social value. |
Quality | 20% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Bracknell Town Council
- Public Procurement Organisation Number: PLJH-8932-JZDQ
Bracknell Town Council, Brooke House, 54 High Street
Bracknell
RG12 1LL
United Kingdom
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government