Scope
Description
This Contract is for the provision of Fleet Maintenance and Management Services associated with NI Water’s Fleet across Northern Ireland. The main areas of work under the contract are the provision and management of the Servicing, Maintenance and Repair (SMR), certification (e.g. Goods Vehicle Certificate (GVC, O-Licence, LOLER etc) of the Client’s Light Commercial Vehicle (LCV) and Heavy Goods Vehicle (HGV) fleets, which must be carried out on the Contractors or nominated Sub-contractors premises unless specified and agreed otherwise (e.g. mobile servicing) by the Client Service or Contract Manager, and the provision of associated information via a Contractor provided Fleet Management System/platform and linked mobile driver application (Driver App) relating to all services provided on the Client’s Fleet, which will inform the Client’s current and future fleet management strategy to fully meet legislation requirements or company objectives.
Total value (estimated)
- £12,728,400 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2029
- Possible extension to 30 September 2033
- 7 years
Description of possible extension:
There is the option to avail of extensions for 2+2years
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50112110 - Body-repair services for vehicles
Submission
Submission type
Requests to participate
Deadline for requests to participate
19 December 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 September 2026
Recurring procurement
Publication date of next tender notice (estimated): 24 November 2032
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 55% |
| Price | Price | 45% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
The Competitive Flexible Procedure is described in the CfT documents which are available on eTendersNI.
Contracting authority
Northern Ireland Water Limited
- Public Procurement Organisation Number: PCZH-7295-JJTZ
Westland Road
Belfast
BT14 6TE
United Kingdom
Email: sourcing@niwater.com
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government