Scope
Reference
P3407
Description
Birmingham City Council (the "Council") is seeking to appoint the two highest ranking organisations for the provision of Plant Vehicle Hire.
The primary goal of the procurement is to establish a Corporate contract that will encompass the requirements for all our service areas (approximately 21) that necessitate the use of plant vehicles. The specification will focus on the requirements required to support the operation and maintenance of the Council's Cemetery and Crematoria grounds for the Council's Bereavement Service's area.
The equipment required includes but is not limited to;
• Tractors;
• Trailers;
• Excavator 803;
• Excavator 2CX;
• Dumpers.
The contract will commence on 01 April 2026 and will be in place for a period of four (4) years.
Total value (estimated)
- £1,152,000 excluding VAT
- £1,382,400 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 16700000 - Tractors
- 34142300 - Dumper trucks
- 34223300 - Trailers
- 43261000 - Mechanical shovels
- 77111000 - Hire of agricultural machinery with operator
Contract locations
- UKG31 - Birmingham
Submission
Enquiry deadline
5 December 2025, 12:00pm
Tender submission deadline
19 December 2025, 12:00pm
Submission address and any special instructions
This tender is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. https://in-tendhost.co.uk/birminghamcc
Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk.
Tender deadline submission is noon on 19th December 2025.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Tenders will be evaluated using the quality/social value/price in accordance with a pre-determined evaluation model. The quality element will account for 50%, social value 20% and price 30% |
Price |
Weighting description
Tenders will be evaluated using the quality/social value/price in accordance with a pre-determined evaluation model. The quality element will account for 50%, social value 20% and price 30%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Birmingham City Council
- Public Procurement Organisation Number: PCJJ-4826-QMLZ
Council House, 1 Victoria Square
Birmingham
B1 1BB
United Kingdom
Contact name: Commercial and Procurement Services
Email: etendering@birmingham.gov.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government