Scope
Reference
SACS/TEC 11-01
Description
St. Anne's Community Services is a charity that is committed to enabling people to live their best life. We believe that the people we support should live a life without limits.
Founded as a daytime shelter for homeless men in Leeds in 1971, we have expanded over the years to become the charity we see today. Our very first service was established to support some of society's most vulnerable people, and we have maintained this ethos, with the people we support at the centre of everything we do.
We are proud to support over 1,600 adults across the North of England, and as a 'not for profit' organisation, we are proud to reinvest every pound we earn back into the charity and the services we provide.
We have approximately 76 properties across Yorkshire and the Humber from Doncaster in the South, to Ripon in the North that require to a greater or lesser extent, grounds maintenance services.
The current contract was an emergency award, which expires on 31/03/2026 and must be re-procured in a compliant manner. We are looking for a long term partnership to ensure that our Grounds Maintenance service are delivered to the high standard our customers deserve.
Earlier this year we worked with Oxford Data GIS to carry out a full GIS mapping project and we now have a full bill of quantities plus individual maps for each site.
An Open Procedure will be published on Delta by our procurement partners, Tectum in mid December, closing mid January.
In the meantime if you require any additional information please contact The Tectum Consultancy ltd on the email provided.
Contract dates (estimated)
- 1 April 2026 to 30 March 2030
- Possible extension to 30 March 2036
- 9 years, 11 months, 30 days
Description of possible extension:
There are 2 optional extensions of 3 years each available at the client's invitation subject to consistently achieving or exceeding the contract KPI's
Options
The right to additional purchases while the contract is valid.
The use of Options would be limited to the acquisition of additional properties triggering a requirement for services under the contract
OR
specialised provision such as arboriculture services.
Main procurement category
Services
CPV classifications
- 71421000 - Landscape gardening services
- 77314000 - Grounds maintenance services
Contract locations
- UKE - Yorkshire and the Humber
Participation
Legal and financial capacity conditions of participation
The successful contractor will be required to obtain the following cover prior to contract commencement:
Public Liability £5,000,000.00 in any one claim
Employers Liability £5,000,000.00 in the aggregate
Professional Indemnity £1,000,000.00 in the aggregate
They will also require a waste carriers licence
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
8 December 2025
Enquiry deadline
14 January 2026, 11:59pm
Tender submission deadline
16 January 2026, 11:59pm
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Procedure
Procedure type
Open procedure
Contracting authority
ST ANNE'S COMMUNITY SERVICES
- Companies House: 01089026
- Public Procurement Organisation Number: PRZB-4496-HRRT
Fountain Court Bruntcliffe Way
Leeds
LS27 0JG
United Kingdom
Email: procurement@tectum.org.uk
Website: https://www.st-annes.org.uk/
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government