Scope
Description
Connexus is preparing to procure a suite of integrated digital systems to support its corporate services. The procurement will cover:
- HR Information System (HRIS)
- Payroll Management System (PMS)
- Learning Management Platform (LMS)
- Health & Safety Compliance and Reporting System (HSRS)
- Recruitment and Onboarding Platform (ROP)
The objective is to modernise and streamline internal operations, enhance user experience, maintain regulatory compliance, and support data-driven decision-making across the organisation. This includes implementing robust reporting capabilities to enable real-time performance monitoring, audit tracking, and strategic insights aligned with organisational KPIs.
Please note the contract value provided is an estimate only.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=992792434
Total value (estimated)
- £700,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
The contract will run for an initial period of three years, with the option to extend for a further two years, and an additional two years thereafter subject to satisfactory performance and strategic review.
Main procurement category
Services
Contract locations
- UKG - West Midlands (England)
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. HR, Payroll and Recruitment and Onboarding
Description
This Lot covers the provision of an integrated HR system to support end-to-end people management, including recruitment and onboarding, core HR functions and payroll processing. The solution should deliver efficiency through automation, ensure compliance with employment legislation and provide accurate timely data to support workforce planning and reporting.
Lot value (estimated)
- £460,000 including VAT
CPV classifications
- 48000000 - Software package and information systems
- 48450000 - Time accounting or human resources software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72222300 - Information technology services
- 72260000 - Software-related services
- 79400000 - Business and management consultancy and related services
- 79631000 - Personnel and payroll services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Learning Management System
Description
This Lot seeks a comprehensive Learning Management System (LMS) to support the full training lifecycle, from course creation and scheduling to tracking learner progress and compliance reporting. The solution should enable digital learning models and provide clear insight into training effectiveness and workforce development.
Lot value (estimated)
- £140,000 including VAT
CPV classifications
- 48000000 - Software package and information systems
- 48931000 - Training software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72212931 - Training software development services
- 72222300 - Information technology services
- 72260000 - Software-related services
- 80420000 - E-learning services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Health and Safety
Description
This Lot focuses on a Health and Safety management solution to streamline the recording, monitoring and reporting of incidents, audits and risk assessments. The system should promote proactive safety management, ensure compliance with statutory requirements and provide robust analytics to support a safe and compliant working environment.
Lot value (estimated)
- £100,000 including VAT
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 72222300 - Information technology services
- 72260000 - Software-related services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. HR, Payroll and Recruitment and Onboarding
Lot 2. Learning Management System
As described in the ITT
Lot 3. Health and Safety
As described in ITT
Particular suitability
Lot 1. HR, Payroll and Recruitment and Onboarding
Lot 2. Learning Management System
Lot 3. Health and Safety
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 December 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
19 December 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 March 2026
Award criteria
Lot 1. HR, Payroll and Recruitment and Onboarding
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality- Written Submission | Quality |
Quality | 35% |
| Quality- Demonstration | Demonstration |
Quality | 35% |
| Price | Price |
Price | 30% |
Lot 2. Learning Management System
Lot 3. Health and Safety
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality- Written Submission | Quality |
Quality | 35% |
| Quality- Demonstration | Demonstration |
Quality | 35% |
| Price Submission | Price |
Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1- Written submission and pricing submission
Stage 2- Top three bidders from each lot invited to a demonstration stage
Contracting authority
Connexus Homes Limited
- Public Procurement Organisation Number: PZTX-9645-HPZJ
The Gateway, The Auction Yard
Craven Arms
SY7 9BW
United Kingdom
Region: UKG22 - Shropshire CC
Organisation type: Public authority - sub-central government